PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Westnet, CINTAS Uniforms, Non-Scheduled Pharmaceuticals, Pristine Texas Rivers, Resnick, Louis PC, The Chapman Firm, Denton, Navarro, Rocha, Bernal and Zech, Law Offices of Ryan Henry.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract for Fire Station Alerting System On-Site Maintenance and Support
City Department: Fire
Awarded Contractor: Westnet
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $51,500.00
Renewal of Annual Contract for City Uniform rental/purchase and Industrial cleaning services
City Department: Citywide
Awarded Contractor: CINTAS Corporation
Modified Contract Expiration Date: October 30, 2024
Approximate Annual Cost of Services During Renewal Period: $122,059.08
Renewal of Annual Contract for Non-Scheduled Pharmaceuticals
City Department: Fire
Awarded Contractor: Guadalupe Regional Medical Center
Modified Contract Expiration Date: April 30, 2024
Approximate Annual Cost of Services During Renewal Period: $ 55,000.00
Renewal of Annual Contract for River Recreation Litter Removal and Floating Vegetation Services
City Department: Public Works
Awarded Contractor: Pristine Texas Rivers Inc
Modified Contract Expiration Date: December 30, 2024
Approximate Annual Cost of Services During Renewal Period: $ 160,000.00
Renewal of Annual Contract for Legal Services
City Department: Legal
Awarded Contractor: Resnick & Louis PC
Modified Contract Expiration Date: November 22, 2024
Approximate Annual Cost of Services During Renewal Period: $50,000
Renewal of Annual Contract for Legal Services
City Department: Legal
Awarded Contractors: The Chapman Firm PLLC
Modified Contract Expiration Date: October 4, 2024
Approximate Annual Cost of Services During Renewal Period: $100,000
Renewal of Annual Contract for Legal Services
City Department: Legal
Awarded Contractors: Denton, Navarro, Rocha, Bernal, & Zech PC
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $25,000
Renewal of Annual Contract for Legal Services - Floodway Ordinance Enforcement
City Department: Legal
Awarded Contractor: Law Offices of Ryan Henry PLLC
Modified Contract Expiration Date: September 30, 2024
Annual Cost of Services During Renewal Period: $50,000
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets and authorized as a budget expenditure. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Westnet, CINTAS Uniforms, Non-Scheduled Pharmaceuticals, Pristine Texas Rivers, Resnick, Louis PC, The Chapman Firm, Denton, Navarro, Rocha, Bernal and Zech, Law Offices of Ryan Henry