PRESENTER: Presenter
Jeff Jewell, Economic and Community Development Director
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval of an expenditure to Ford Audio-Video Systems, LLC to complete audio and visual upgrades at the New Braunfels Civic and Convention Center
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DEPARTMENT: Economic and Community Development
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COUNCIL DISTRICTS IMPACTED: 5
BACKGROUND INFORMATION:
The audio and visual system at the New Braunfels Civic and Convention Center (“NBCCC”) was installed in 2009. A current event analysis indicates that approximately 86% of all events use the audio/visual system. The present system is faulty and requires impromptu troubleshooting to fix issues on a weekly basis. Having an unreliable system lessens the event experience and reduces the quality of services the City of New Braunfels provides to event customers and results in a loss of revenue.
Ford Audio-Video Systems, LLC has been selected to complete the work. The City will be using a completely procured contract through the State of Texas DIR Contract (#DIR-CPO-5054). The costs are detailed as follows:
- Exhibit Hall Upgrade: $56,225
- Ballroom Upgrade: $49,531
- Garden Rooms Upgrade: $66,847
- Three-Year Warranty: $18,277
- Total Expenditure not to exceed $190,880.00
ISSUE:
The audio and visual system at the NBCCC is outdated and at the end of its life. Many events held at the NBCCC require the use of the audio/visual system and the system has become unreliable and faulty. Upgrades are required to bring the system up to date and more reliable for the continued use of customers renting and utilizing the spaces.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
The FY 2026 Capital Budget for the Civic and Convention Center Fund includes sufficient funding to support the initiative described above.
Recommendation
RECOMMENDATION:
Staff recommends approval of this expenditure to complete the audio and visual upgrades at the New Braunfels Civic and Convention Center.