PRESENTER: Presenter
Garry Ford, Transportation and Capital Improvements Director
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SUBJECT: Title
Approval of a contract modification with Rodriquez Transportation Group, Inc. for the preliminary schematic layout of Zipp Road between Pahmeyer Road and Legend Pond.
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DEPARTMENT: Transportation and Capital Improvements
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COUNCIL DISTRICTS IMPACTED: 2
BACKGROUND INFORMATION:
City staff has previously identified the need for improvements to the roadway alignment and drainage conveyance at the intersection of Old Zipp Road and the extension of W. Zipp Road that is associated with the Highland Ridge development. A task order was issued through the City’s Indefinite Delivery/Indefinite Quantity (IDIQ) contract procurement process and staff selected Rodriguez Transportation Group, Inc (RTG) to complete the construction drawings and bid documents for the intersection improvements. The design fee for the plans, specifications, and estimates of this existing task order is $188,551 and was approved by City Council on March 27, 2023.
The City is requesting to retain RTG for an additional task to develop a preliminary schematic, cost estimate, and design memo for an additional section of W. Zipp Road extension between Pahmeyer and Legend Pond. This information is needed to help determine the best roadway classification and drainage system for complementary access to-and-from Long Creek High School and Legend Pond Elementary School, currently under construction. Adjacent developments are required to dedicated right-of-way of perimeter streets and construct the roadway when required by a traffic impact analysis. The roadway is not triggered to be needed by adjacent development within the next five years; however, the schools under construction have assumed the roadway is constructed for school traffic in 2024. Without the roadway, local residential streets will be adversely impacted by school traffic. The City is preparing a preliminary schematic to determine the design and cost estimate of the roadway to potentially accelerate the completion of the roadway.
The proposed fee for this contract modification and deliverables is $48,771.
ISSUE:
Continue an ongoing program of infrastructure, construction, and maintenance.
FISCAL IMPACT:
Sufficient funds are available from Roadway Impact Fee service area 5.
Recommendation
RECOMMENDATION:
Staff recommends approval to authorize the City Manager to execute a contract modification with Rodriguez Transportation Group, Inc. for $48,771.13 for preliminary schematic design , a cost estimate and a design memo and authorizing the City Manager to execute contract modifications following the established purchasing policy.