PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval of the purchase of vehicles from Reliable Chevrolet for the Police Department and approval to declare replaced units as surplus.
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DEPARTMENT: Police Department
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
Staff is requesting the approval to purchase 15 Tahoes, which are a combination of replacement vehicles that are being retired from service and new vehicles for the Police Department to support new positions that were added to the organization as part of the FY 2025 budget. All replacement vehicles have been identified as either high priority or met the useful life of the given vehicle and is necessary for the Police Department operations.
|
# of Vehicles |
Replace/New |
Positions |
Cost |
|
11 |
Replacements |
Various |
$563,255.11 |
|
3 |
New |
SRO |
$153,615.03 |
|
1 |
Replacement |
TML Claim (wreck) |
$51,530.01 |
As part of the 15 vehicles being requested, the Police Department has a unit (1706) that was involved in an accident in September 2023 and will be replaced with this order. The accident resulted in the unit being declared a total loss by Texas Municipal League (TML) on September 30, 2023. The total cost for the new unit will be $51,530.01. The TML claim will cover a portion of the new unit cost, but not 100%.
All 15 Tahoes will be available for immediate purchase through Reliable Chevrolet using the Sheriff’s Association of Texas contract through a cooperative agreement.
Additional vehicles will be requested in FY 2025 along with the required ancillary equipment needed prior to being placed in service. Staff will bring back to City Council the requested equipment purchases in FY 2025.
ISSUE:
Public Safety - Continue to ensure the protection of citizens’ lives and property
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☒Community Well-Being ☐N/A
[Enter Objectives/Performance Measures Supported]
FISCAL IMPACT:
The FY 2025 Budget includes funding for these vehicles in the Equipment Replacement Fund, the 2024 Tax Notes, and the Child Safety Fund, therefore sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval of the vehicle purchases.