PRESENTER: Presenter
Neil Rose, GIS Manager-Information Technology
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SUBJECT: Title
Approval of a contract with ESRI’s ArcGIS Enterprise Software for a three-year software license agreement for a total cost of $270,900.
DEPARTMENT: Information Technology
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
The City has utilized ESRI for its geographic information system (GIS) software since 2010. This agreement has provided the City unlimited licensing of the GIS software, enabling great flexibility in increasing the use of applications by any City staff. The licensed software allows City users to analyze spatial data, produce map documents, and more efficiently distribute data services to their respective customers.
Since standardizing with ESRI, the GIS program has become an important tool for many functions within the City’s organization. The City’s GIS program has expanded from its inception of five independently licensed users to a centrally managed system with many users in nine different City departments and services accessible through the Internet. The GIS Division now manages software for sixty desktop users and eight servers supporting applications including the asset management software systems (Cartegraph), permitting and planning software system (Cityworks), and Public Safety’s dispatch and vehicle location system (Spillman). The City’s GIS program has received recognition from a regional user group, featured in international GIS newsletters and won a Special Achievement in GIS award from ESRI at their international user conference. In addition, City staff works with many of our partner public entities to provide GIS resources, currently at no cost to them.
The City has defined the ESRI geospatial platform and technology as sole source due to its long-term investment and standardization in the system. Staff recommends the continued use of the ESRI geospatial platform and technology for a term of three years at a cost of $90,300 per year and a contract aggregate of $270,900.00.
ISSUE:
Maintain an ongoing program for improving customer service.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
The funding for year one is incorporated in the department’s FY 2026 Adopted Budget. Funding for future years will be allocated in those years’ budgets.
Recommendation
RECOMMENDATION:
Staff recommend approval of a contract with ESRI’s ArcGIS Enterprise Software for a three-year geographic information software license agreement.