PRESENTER: Presenter
Jared Werner, Assistant City Manager
Body
SUBJECT: Title
Approval of an adjustment to the authorized Citywide full time equivalent from 902.5 to 907.5 and the appropriate budget amendments.
Header
DEPARTMENT: Various
Body
COUNCIL DISTRICTS IMPACTED: N/A
BACKGROUND INFORMATION:
During the FY 2026 budget process, the City Manager’s Office indicated that we would conduct a mid-year review to consider authorizing several resource requests that were not funded in the adopted budget. In addition, due to available alternative funding sources and current needs/new initiatives, several departments brought forward requests for position modifications/additions to be considered as part of that mid-year review. The following adjustments are recommended for City Council consideration.
General Fund
Police Department - Reclass Training Division Specialist from Part-Time Regular to Full Time
The Police Department has been looking at various opportunities to expand recruitment and training efforts in FY 2026, an initiative that aligns to the City’s Strategic Plan. To support these efforts, the Police Chief indicated a need to increase this position from part-time regular (.75 FTE) to full time. At this point, if a budget amendment is needed, it will be incorporated towards the end of the fiscal year. The cost will then be fully recognized in the FY 2027 Proposed Budget.
Finance Department - Reclass Treasury Analyst from Part-Time Regular to Full Time
The implementation of the Tourism Public Improvement District will create additional administrative responsibilities. To support this effort, the Finance department has requested to reclassify the current part-time regular Treasury Analyst this fiscal year as the TPID is set to “go-live” on July 1st. The cost for this modification is expected to be funded by the City’s portion of the TPID admin fees collected.
Human Resources - Wellness Coordinator from Part-Time Regular to Full Time
The City is self-funded for providing health insurance benefits to employees and dependents. To effectively manage costs, our HR team takes a holistic approach, including wellness initiatives. The City’s wellness program is very popular amongst all City team members. To better meet the needs of our employees, the HR team has requested to reclass the current part-time regular Wellness Coordinator to full-time. While self-funded, the city still has a third-party administrator - Blue Cross Blue Shield (BCBS). As part of our contract with BCBS, the organization receives a wellness credit, which has the capacity to pay for the increased cost of this position, therefore no budget amendment will be necessary.
Development Services Fund
Transportation and Construction Services - Graduate Engineer and Reclassification of Part-Time Regular Permit Specialist to Full Time
At the April 6th City Council meeting, staff provided an update on various modifications made within the Development Services function of the organization. One of the future modifications included the staffing adjustments referenced above. The reclass is intended to provide better customer service at the counter and improve the retention rate of this position while the additional Graduate Engineer will be entirely focused on minimizing 3rd party reviews. The additional costs for FY 2026 are expected to be absorbed within the current allocation within the Development Services Fund; therefore, no budget amendment is necessary.
Parking Fund
Maintenance Worker - Downtown Beautification
At the May 11th City Council meeting, one of the initial proposals from the downtown parking revenue committee was to authorize an additional maintenance worker. This position would be assigned to the Parks and Recreation department and would be part of a landscaping and maintenance team that collectively would provide 40 hours of weekly support to downtown annually. The team will focus on efforts such as litter pickup, landscaping, sidewalk and curb cleaning, graffiti removal, maintenance of public furnishings and more. As there was no employee expenditure funding allocated in the FY 2026 Parking Fund adopted budget, the following budget amendment is recommended for council consideration. The full annual cost will be incorporated into the FY 2027 proposed budget.
Budget Amendment - Increase Employee Expenditures $20,000
Airport Fund
Line Service Technician and Customer Service Representative
In FY 2026, monthly airport operations increased by 31% in comparison to FY 2025. Fueling operations have also increased significantly by 68% as well. While the increased activity and business at the airport is a positive indicator of the airport’s expanding role as an asset for the community, it is placing significant operational strain on the existing staff resources. Overtime expenditures are expected to exceed 300% of the budgeted levels. To ensure safe operations and front counter coverage for operational hours and support continued customer service expectations, it is recommended to add a Line Service Technician and Customer Service Representative. These additions will improve resilience and reduce dependency on excessive overtime, maintain adequate staffing redundancies during peak activity periods, employee leave or vacancies, and support timely fueling, ramp and customer service operations. The budget amendment below will be supported by increased net fuel revenue.
Budget Amendment - Increase Employee Expenditures $50,000
ISSUE:
Mid-year position modifications recommended by City Manager’s Office.
STRATEGIC PLAN REFERENCE:
☒Economic Mobility ☒Enhanced Connectivity ☒Community Identity
☒Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The majority of the position modifications above can be incorporated into current year allocations due to vacancy or operational savings. The only modification requiring a net increase to the General Fund is the police department reclassification, all other adjustments are supported by alternative funding sources, Special Revenue Funds or Enterprise Fund
Recommendation
RECOMMENDATION:
Staff recommends approval