PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Azetca Systems, OpenGov, and RPS
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 18-055 with Azteca Systems for Cityworks permit software solutions license agreement
City Department: Information Technology
Awarded Contractor: Azteca Systems
Contract Expiration Date: 7/31/2024
Contract Term: August 1, 2024, to July 31, 2025 perpetual, renewed annually
Approximate Annual Cost of Services During Renewal Period: $79,800
Renewal of Annual Contract NB 21-088 for OpenGov
City Department: GIS
Awarded Contractor: OpenGov
Contract Expiration Date: 6/30/2024
Contract Term: July 1, 2024 to June 30, 2025- renewed annually-final renewal
Approximate Annual Cost of Services During Renewal Period: $74,527
Renewal of Annual Contract NB 22-101 for Traffic Impact Analysis
City Department: Transportation & Capital Programs
Awarded Contractor: RPS
Contract Expiration Date: June 30, 2024
New Contract Term: July 1, 2024 to June 30, 2025- renewed annually- one remaining renewal
Approximate Annual Cost of Services During Renewal Period: $100,000
ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Azetca Systems, OpenGov, and RPS.