PRESENTER: Presenter
Shane Knudson, Fleet Manager
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SUBJECT: Title
Approval of purchases of vehicles with Bluebonnet Motors Ford, Lake Country Chevrolet, Cooper Equipment Company c/o Doggett Freightliner, Ewald Kubota, Inc. and Siddons Martin Emergency Group for various City Departments and approval to declare replaced units as surplus.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: City-wide
BACKGROUND INFORMATION:
Staff are requesting approval for purchase of vehicles for various departments. These vehicles are a combination of replacement vehicles that are being retired from service, and new vehicles for department use to support new staff positions or new capital requests approved in the FY 25 Budget. Any replacement vehicles have either met or exceeded their useful life as determined by our fleet services division.
The City will utilize multiple vendors: Bluebonnet Motors Ford with a City contract, Lake Country Chevrolet through a TIPS cooperative agreement, Cooper Equipment Company c/o Doggett Freightliner through a BuyBoard cooperative agreement, Ewald Kubota Inc. through a Sourcewell cooperative agreement and Siddons Martin Emergency Group through the HGAC cooperative, all of which have been competitively vetted. The schedule below will provide detail to each purchase.
|
Department |
Disposition |
Vendor |
Qty |
Extended Price |
|
Police - CID 2025 Ford F150 Truck Crew |
Replaces Units: 1211, 1212 Tax Note |
Bluebonnet Motors Ford City Contract |
2 |
$ 39,834.91-ea $79,669.82 |
|
Police - CID 2025 Ford Explorer |
Replaces Units: 1106, 1126, 1213, 1214, 1215 |
Bluebonnet Motors Ford City Contract |
5 |
$ 38,497.83-ea $192,489.15 |
|
Police - Patrol 2025 Tahoe PPV 2wd |
New Assets |
Lake Country Chevrolet TIPS Cooperative |
3 |
$53,670.25-ea $161,010.75 |
|
Police - Patrol 2025 Tahoe PPV 2wd |
Replaces Unit 2006 TML Claim Coverage-$18,225 |
Lake Country Chevrolet TIPS Cooperative |
1 |
$53,670.25 |
|
TCI - Construction Inspector 2025 Ford F150 Truck Crew 4X4 |
Replaces Unit 51101 Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$45,605.91 |
|
Parks Aquatics 2025 Ford F150 Truck Crew |
Replaces Unit 1067 Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$42,002.91 |
|
Health Specialist 2025 Ford Maverick |
New Asset General Fund |
Bluebonnet Motors Ford City Contract |
1 |
$27,991.83 |
|
Animal Welfare and Rescue 2025 F-250 Ford Truck |
Replaces Unit 2404 2024 Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$48,239.07 |
|
Fire Support 2025 F-350 Ford Crew 4x4 |
Replaces Unit 16402 2024 Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$59,878.25 |
|
Fire Support 2025 F-350 Ford Crew 4x4 |
Replaces Unit 16403 2024 Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$59,878.25 |
|
Airport 2025 Ford F150 Truck Crew 4X4 |
New Asset Airport Fund |
Bluebonnet Motors Ford City Contract |
1 |
$45,605.91 |
|
Public Works - Fleet Svc 2025 Ford F150 Truck Crew 4X4 |
New Asset General Fund |
Bluebonnet Motors Ford City Contract |
1 |
$45,605.91 |
|
Public Works - Streets 2025 Oil Distributor Truck |
New Asset General Fund |
Cooper Equipment Co. c/o Doggett Freightliner BuyBoary ($400 fee) |
1 |
$299,522.65 |
|
Public Works - Streets 2025 Kubota Skid Steer |
Replaces Unit 98542 2024 Tax Note |
Ewald Kubota Inc. Sourcewell |
1 |
$57,529.66 |
|
Fire Support 2025 Ford F550 - Ambulance - Bariatric capabilities |
Replaces Unit 13405 2022 Tax Note |
Siddons Martin Emergency Group HGAC Contract |
1 |
$409,230.00 |
|
TOTAL |
|
$1,627,930.32 |
Additional vehicles were approved in the FY 2025 Budget that will be brought to the City Council for approval as quotes are obtained through manufacturer order schedules or cooperative opportunities as stock is available from dealers.
In addition, staff recommends declaring the replaced vehicles surplus which allows for the future sale or donation of the asset.
ISSUE:
Staff are requesting new and replacement vehicles to maintain fiscal stability of city operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The costs for vehicles described above are incorporated into the FY 2025 Adopted Budget within the 2022 tax note, 2024 Tax Note and Equipment Replacement Fund and the FY 2025 General Fund for the appropriate departments. Therefore, sufficient funds are available to purchase the vehicles.
Recommendation
RECOMMENDATION:
Staff Recommends approval of purchases of vehicles with Bluebonnet Motors Ford, Lake Country Chevrolet and Siddons Martin Emergency Group for various City Departments and approval to declare replaced units as surplus.