PRESENTER: Presenter
Matthew Eckmann, Assistant Director of Public Works
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SUBJECT: Title
Approval of an expenditure and corresponding budget amendment in the amount of $163,869 to Collision Country Repair Center for the repair of a solid waste collection vehicle.
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DEPARTMENT: Public Works
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
On May 26, 2022, Unit 54212 was damaged in a traffic accident. A claim was submitted through TML the City was authorized to proceed with repairs through the Collision Country Repair Center. To date, funds have been received of $52,062 on July 15, 2022, and $36,508 on November 22, 2022. During the repair process, additional damage was found which resulted in an increased repair timeline and additional repair costs totaling $75,299. A supplemental invoice has been submitted to TML and is currently under review. Public Works is seeking approval for the final payment to the repair shop as well as approval of the budget amendment for this repair.
ISSUE:
Due to the traffic accident taking place in a previous fiscal year, the Solid Waste Fund does not currently have the funds budgeted for these repairs. The Solid Waste Fund requires a budget amendment totaling $163,869 to complete the repairs.
Budget Amendment:
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Increase Budget: |
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Operating Expenditures |
$163,869 |
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☐Community Well-Being ☒N/A
[Enter Objectives/Performance Measures Supported]
FISCAL IMPACT:
The Solid Waste Fund has already received claim revenue totaling $88,570 and has submitted an additional claim for the remaining $75,299 that is currently under review. If the full amount is awarded by TML, then there would be a net-zero impact to the Solid Waste Fund. To be conservative, the staff is requesting a budget amendment for the total expenditure ($163,869), which assumes an impact of $75,299 to the fund balance this fiscal year.
The funds to support the increase in expenditures will be supplemented by the Solid Waste fund balance, therefore sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval.