PRESENTER: Presenter
Shane Knudson, Fleet Manager
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SUBJECT: Title
Approval of purchases of vehicles with Bluebonnet Motors Ford and Caldwell Country Chevrolet for various City Departments and approval to declare replaced units as surplus.
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DEPARTMENT: Fleet Services
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COUNCIL DISTRICTS IMPACTED: City-wide
BACKGROUND INFORMATION:
Staff are requesting approval of purchase of vehicles for various City Departments. These vehicles are a combination of replacement vehicles that are being retired from service, and new vehicles for department use to support new staff positions or new capital requests approved in the FY 2027 Budget. Any replacement vehicles have either met or exceeded their useful life as determined by our fleet services division.
The City has standardized Ford and Chevrolet for city fleet vehicles based on their operational reliability, cost, and after purchase care. Bluebonnet Motors is being utilized through a city contract with government pricing, and is our local fleet dealer. Caldwell Chevrolet is being utilized through a Buyboard agreement which also utilizes government pricing. Chevrolet’s police vehicle options, space, and police equipment options support the city’s standards. All the vehicles will be manufactured to ensure government pricing and will take several months to be delivered.
The City will utilize multiple vendors: Bluebonnet Motors Ford and Caldwell Country Chevrolet, all of which have been competitively vetted and are providing government pricing either through an existing city contract or Buyboard pricing. The schedule below provides details for each purchase. While the total cost is approximately $1.46 million, purchasing replacement and new vehicles is a standard process that occurs annually. As stated earlier, the replacement funds and allocations for vehicles associated with new positions were incorporated into the FY 2027 Adopted Budget.
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In addition, staff recommend declaring the replaced vehicles surplus which allows for the future sale or donation of the asset.
ISSUE:
Staff are requesting new and replacement vehicles to maintain fiscal stability of City operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The funding for vehicles described above are incorporated into the appropriate funds in the FY 2027 Adopted Budget. Therefore, sufficient funds are available to purchase vehicles.
Recommendation
RECOMMENDATION:
Staff Recommends approval of purchases of vehicles with Bluebonnet Motors Ford and Caldwell Country Chevrolet, for various City Departments and approval to declare replaced units as surplus.