PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
Body
SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17.
Header
DEPARTMENT: Finance
Body
COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 20-040 for Comal River/Landa Lake Aquatic Vegetation Restoration & Maintenance
City Department: Public Works-Watershed
Awarded Contractor: Bio-West
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 20-041 for Old Channel Aquatic Vegetation Restoration & Maintenance
City Department: Public Works-Watershed
Awarded Contractor: Bio-West
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-042 for Native Riparian Habitat Restoration - Riffle Beetle
City Department: Public Works-Watershed
Awarded Contractor: Bio-West
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $10,000.00
Renewal of Annual Contract NB 20-043 for Dissolved Oxygen Monitoring & Management
City Department: Public Works-Watershed
Awarded Contractor: Bio-West
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $15,000.00
Renewal of Annual Contract NB 20-044 for Gill Parasite Control with the Comal River System
City Department: Public Works-Watershed
Awarded Contractor: Bio-West
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $10,000.00
Renewal of Annual Contract NB 20-045 for Non-Native Animal Species Control from Comal River System
City Department: Public Works-Watershed
Awarded Contractor: Atlas Environment
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $40,000.00
Renewal of Annual Contract NB 20-049 for Native Riparian Habitat Restoration
City Department: Public Works-Watershed
Awarded Contractor: EBR Enterprise
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 22-053 for EAHCP Floating Vegetation Management and Litter Removal Services
City Department: Public Works-Watershed
Awarded Contractor: Atlas Environment
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $40,000.00
Renewal of Annual Contract NB 22-055 for Laser Fiche Annual Software Renewal
City Department: Information Technology
Awarded Contractor: MCCI, LLC
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 22-060 for River recreation litter removal and floating vegetation services
City Department: Public Works-River
Awarded Contractor: Pristine Rivers
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $160,000.00
Renewal of Annual Contract NB 22-138 for Fleet Fuel Card Services
City Department: Citywide
Awarded Contractor: Fleet Fuel Card Services
Contract Term: January 1, 2025, renewed annually
Modified Contract Expiration Date: December 31, 2025
Approximate Annual Cost of Services During Renewal Period: $1,700,000.00
Renewal of Annual Contract NB 24-086 for Litter Removal Services
City Department: Public Works-River
Awarded Contractor: Pristine Rivers
Contract Term: March 19, 2025, renewed annually
Modified Contract Expiration Date: March 18, 2025
Approximate Annual Cost of Services During Renewal Period: $150,000.00
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
Continue to utilize cross departmental teams to enhance services provided to internal and external customers.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17.