PRESENTER: Presenter
Shane Knudson, Fleet Manager
Body
SUBJECT: Title
Approval of purchases of vehicles with Bluebonnet Motors Ford and Lake Country Chevrolet for various City Departments and approval to declare replaced units as surplus.
Header
DEPARTMENT: Fleet Services
Body
COUNCIL DISTRICTS IMPACTED: City-wide
BACKGROUND INFORMATION:
Staff are requesting approval for purchase of vehicles for various departments. These vehicles are a combination of replacement vehicles that are being retired from service, and new vehicles for department use to support new staff positions or new capital requests approved in the FY 2025 Budget. Any replacement vehicles have either met or exceeded their useful life as determined by our fleet services division.
The City will utilize multiple vendors: Bluebonnet Motors Ford with a City contract and Lake Country Chevrolet through a TIPS cooperative agreement, all of which have been competitively vetted. The schedule below will provide detail to each purchase.
|
Department |
Disposition |
Funding Source |
Vendor |
Qty |
Extended Price |
|
Public Works - Streets 2025 Ford F250 Crew Cab 4x4 Service Body Truck |
Replaces Unit: 1063 |
Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$76,349.07 |
|
Public Works - Streets 2025 Ford F550 Crew Cab 4x4 Crane Body Truck |
Replaces Units: 52105 |
Tax Note |
Bluebonnet Motors Ford City Contract |
1 |
$153,646.19 |
|
PARD - Park Operations 2025 Ford F250 Crew Cab 4x2 Service Body Truck |
New Asset |
Capital Funds |
Bluebonnet Motors Ford City Contract |
1 |
$81,983.07 |
|
Police - Patrol 2025 Chevrolet Tahoe PPV 4x2 |
Replaces Units: 1705, 1801, 1802, 1803, 2001, |
Tax Note |
Lake Country Chevrolet TIPS Cooperative |
5 |
$53,670.25 each $268,351.25 |
|
|
Total |
8 |
$580,329.58 |
Additional vehicles were approved in the FY 2025 Budget that will be brought to the City Council for approval as quotes are obtained through manufacturer order schedules or cooperative opportunities as stock is available from dealers.
In addition, staff recommends declaring the replaced vehicles surplus which allows for the future sale or donation of the asset.
ISSUE:
Staff are requesting new and replacement vehicles to maintain fiscal stability of city operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The costs for vehicles described above are incorporated into the FY 2025 Adopted Budget within the 2024 Tax Note and the 2019 Bond Sports Complex Project. Therefore, sufficient funds are available to purchase the vehicles.
Recommendation
RECOMMENDATION:
Staff Recommends approval of purchases of vehicles with Bluebonnet Motors Ford and Lake Country Chevrolet for various City Departments and approval to declare replaced units as surplus.