PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Motorola Solutions, Westnet, Target/Vector Solutions, BoundTree, Revenue Optimization, Texas Municipal League, Bakers Heavy Equipment, Cesars Body Works, Christian Brothers, Bluebonnet Motors, N & L Best Deal, Dr. Tania Glenn, Brandfolder, Denton, Navarro, Rocha Bernal & Zech, RPS, Brown & Hofmeister, Catapult Health, D & D Contractors, Fischer Construction, Concrete Enterprise, Fuquay, Inc., D & M Owens, MAC Inc, Lonestar Paving, Intermountain Slurry, Viking Construction, Gruene Shredding, Inc., Siddons Martin, Tyler Technologies, Del Carmen Consulting,
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts. The quantity of services below is higher than our usual quarterly approvals given that we are about to begin a new fiscal year, which is when the majority or set for annual renewal.
Renewal of Annual Contract NB 15-066 for Bound Tree Medical LLC
City Department: Fire
Awarded Contractor: Bound Tree Medical LLC
Contract Term: October 1, 2025- renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $450,000.00
Renewal of Annual Contract NB 13-048 for Motorola Solutions/Spillman
City Department: Police
Awarded Contractor: Motorola Solutions/Spillman
Contract Term: November 1, 2024 - renewed annually
Modified Contract Expiration Date: October 30, 2025
Approximate Annual Cost of Services During Renewal Period: $190,000.00
Renewal of Annual Contract NB 13-049 for Revenue Optimization
City Department: Fire
Awarded Contractor: Revenue Optimization
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $20,000.00
Renewal of Annual Contract NB 20-034 for Westnet Fire Station Alerting System
City Department: Fire
Awarded Contractor: Westnet
Contract Term: October 1, 2024- renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 21-001 for Vector/Target Solutions
City Department: Fire
Awarded Contractor: Vector/Target Solutions
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $46,000.00
Renewal of Annual Contract NB 24-034 for Siddons Martin Emergency Group
City Department: Fire
Awarded Contractor: Siddons Martin
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $350,000.00
Renewal of Annual Contract NB 22-009 for Bakers Heavy Equipment vehicle parts and repair services
City Department: Citywide
Awarded Contractor: Bakers Heavy Equipment
Contract Term: October 1, 2024- renewed annually
Modified Contract Expiration Date: September 30, 20254
Approximate Annual Cost of Services During Renewal Period: $15,000.00
Renewal of Annual Contract NB 22-010 forCesars Bodywork vehicle parts and repair services
City Department: Citywide
Awarded Contractor: Cesars Bodywork
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $55,000.00
Renewal of Annual Contract NB 22-010 for Bluebonnet Motors vehicle parts and repair services
City Department: Citywide
Awarded Contractor: Bluebonnet Motors
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $60,000.00
Renewal of Annual Contract NB 22-011 for Christian Brothers vehicle parts and repair services
City Department: Citywide
Awarded Contractor: Bluebonnet Motors
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $30,000.00
Renewal of Annual Contract NB 22-013 for N & L Best Deal vehicle parts and repair services
City Department: Citywide
Awarded Contractor: N & L Best Deal
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $30,000.00
Renewal of Annual Contract NB 22-021 for Dr. Tania Glenn & Assoc
City Department: Fire & Police
Awarded Contractor: Dr. Tania Glenn & Assoc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $60,000.00
Renewal of Annual Contract NB 22-031 for Brandfolder
City Department: Communications & Community Engagement
Awarded Contractor: Brandfolder
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $15,000.00
Renewal of Annual Contract NB 22-044 for Denton, Navarro, Rocha, Bernal, & Zech PC
City Department: Legal
Awarded Contractor: Denton, Navarro, Rocha, Bernal, & Zech PC
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $20,000.00
Renewal of Annual Contract NB 22-101 for RPS-Traffic Impact Analysis
City Department: Transportation & Capital Improvements
Awarded Contractor: RPS
Contract Term: August 1, 2024 - renewed annually
Modified Contract Expiration Date: July 31, 2025
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 22-152 for Gruene Shredding
City Department: City Sec
Awarded Contractor: Gruene Shredding
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $6,000.00
Renewal of Annual Contract NB 23-034 for Brown & Hofmeister LLP
City Department: Legal
Awarded Contractor: Brown & Hofmeister LLP
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $20,000.00
Renewal of Annual Contract NB 23-198 for Bluebonnet Motors-Purchase of Vehicles
City Department: Citywide
Awarded Contractor: Bluebonnet Motors
Contract Term: August 1, 2024 - renewed annually
Modified Contract Expiration Date: July 31, 2025
Approximate Annual Cost of Services During Renewal Period: $1,200,000.00
Renewal of Annual Contract NB 1999-001 for Texas Municipal League
City Department: Human Resources
Awarded Contractor: Texas Municipal League
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $3,000,000.00
Renewal of Annual Contract NB 07-042 for Tyler Technologies Inc
City Department: Police & Municipal Court
Awarded Contractor: Tyler Technologies
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $60,000.00
Renewal of Annual Contract NB 21-008 for Del Carmen Consulting, Inc
City Department: Police
Awarded Contractor: Del Carmen Consulting, Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $10,000.00
Renewal of Annual Contract NB 20-141 for D & D Contracts, Inc
City Department: Public Works
Awarded Contractor: D & D Contracts, Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-142 for Fischer Construction
City Department: Public Works
Awarded Contractor: Fischer Construction
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-143 for Concrete Enterprise
City Department: Public Works
Awarded Contractor: Concrete Enterprise
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-144 for Fuquay Inc
City Department: Public Works
Awarded Contractor: Fuquay Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-145 for D &M Owens
City Department: Public Works
Awarded Contractor: D & M Owens
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-146 for MAC Inc
City Department: Public Works
Awarded Contractor: Mac Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-147 for Lonestar Paving
City Department: Public Works
Awarded Contractor: Lonestar Paving
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $1,100,000.00
Renewal of Annual Contract NB 20-148 for Intermountain Slurry Seal, Inc
City Department: Public Works
Awarded Contractor: Intermountain Slurry Seal, Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 20-149 for Viking Construction, Inc
City Department: Public Works
Awarded Contractor: Viking Construction, Inc
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 24-020 for Catapult Health
City Department: Human Resources
Awarded Contractor: Catapult Health
Contract Term: October 1, 2024 - renewed annually
Modified Contract Expiration Date: September 30, 2025
Approximate Annual Cost of Services During Renewal Period: $3,000.00
ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17 Motorola Solutions, Westnet, Target/Vector Solutions, BoundTree, Revenue Optimization, Texas Municipal League, Bakers Heavy Equipment, Cesars Body Works, Christian Brothers, Bluebonnet Motors, N & L Best Deal, Dr. Tania Glenn, Brandfolder, Denton, Navarro, Rocha Bernal & Zech, RPS, Brown & Hofmeister, Catapult Health, D & D Contractors, Fischer Construction, Concrete Enterprise, Fuquay, Inc., D & M Owens, MAC Inc, Lonestar Paving, Intermountain Slurry, Viking Construction, Gruene Shredding, Inc., Siddons Martin, Tyler Technologies, Del Carmen Consulting