PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Stryker ProCare Services, Flasher Equipment, Roadway Striping, Target Solutions/Vector.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract for Annual onsite preventative maintenance inspection
City Department: Fire
Awarded Contractor: Stryker ProCare Services
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $50,045.
Renewal of Annual Contract for Pavement Marking Services
City Department: Public Works-Streets
Awarded Contractors: Roadway Striping and Flasher Equipment Company
Modified Contract Expiration Date: August 30, 2024
Approximate Annual Cost of Services During Renewal Period: Approximately $50,000, factors based on needs may affect the total cost, but the subsequent cost to the City is itemized in contract language.
Renewal of Annual Contract for Target Solutions Learning, LLC/Vector Solutions
City Department: Fire
Awarded Contractor: Vector Solutions
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $34,066.
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17