PRESENTER: Presenter
Scott McClelland, PE, Assistant Transportation and Construction Services Director
Body
SUBJECT: Title
Approval of a resolution authorizing the City Manager to enter into an amended Advanced Funding Agreement between the City of New Braunfels and Texas Department of Transportation for the Barbarosa Road/Saur Lane Improvement project funded by the Alamo Area Metropolitan Planning Organization Surface Transportation Block Grant fund.
Header
DEPARTMENT: Transportation and Construction Services
Body
COUNCIL DISTRICTS IMPACTED: 2, 5
BACKGROUND INFORMATION:
The City of New Braunfels was awarded funding through the Alamo Area Metropolitan Planning Organization (AAMPO) Surface Transportation Block Grant to construct roadways, drainage, and pedestrian improvements on Barbarosa Road/Saur Lane, from FM 1101 to Saengerhalle Road. On February 12, 2024, the City Council approved the original Advanced Funding Agreement (AFA), which awarded the City a total project budget of $12,442,553, with the City being responsible for 20% of the construction cost, state costs, and overruns. Due to labor and material cost escalation impacts, described in the AFA Amendment #1, the City has been awarded an additional $14,396,725 for a total project budget of $26,839,278. The City remains responsible for 20% of the total construction costs, state costs, and construction overruns.
The total project budget includes construction funding and, in accordance with AAMPO policy, the amended AFA also establishes separate lines for Construction Change Orders and Construction Engineering, which are reimbursable if approved as participating cost elements of the defined scope from the AFA.
ISSUE:
Provide a system of convenient and safe transportation facilities through comprehensive, cooperative, and continuing transportation system planning and development.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☒Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The amended AFA includes the following project estimates:
Construction Cost Breakdown:
Construction Cost (100%) $22,049,266
Federal Participation (80%) $17,639,413
City Participation (20%) $4,409,853
Direct State Costs - City participation $151,329 (previously paid 4/19/2024)
Indirect State Costs - State participation $8,338
As-needed Construction Line Items Breakdown (per MPO Policy):
Construction Change Orders (100%) $2,204,937
Federal Participation (80%) $1,763,941
City Participation (20%) $440,985
Construction Engineering (100%) $2,425,419
Federal Participation (80%) $1,940,335
City Participation (20%) $485,084
Sufficient funds are available from the 2023 Bond Program Proposition A - Transportation and the Creekside TIRZ for the City required expenses.
Recommendation
RECOMMENDATION:
Staff recommends approval of a resolution authorizing an amendment to the AFA between the City of New Braunfels and Texas Department of Transportation for Barbarosa Road/Saur Lane Roadway Improvement project funded by the AAMPO Surface Transportation Block Grant fund.