PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval of Service Agreements with Auto Xtras Inc, Farrwest Specialty Vehicles, Industrial Communications and Kevin H Lawlor.
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DEPARTMENT: Citywide
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
A request for proposal for vehicle customization was issued on May 02, 2025, with proposals due on May 15, 2025. After evaluation staff are recommending a multi-award to Auto Xtras Inc, Farrwest Specialty Vehicles, Industrial Communications, and Kevin H Lawlor located in New Braunfels. The City’s annual spend for this service during last fiscal year was approximately $200,000.00.
Staff are recommending approval of a contract with Auto Xtras Inc, Farrwest Specialty Vehicles, Industrial Communications, and Kevin H Lawlor with an initial contract term of 3 years, beginning June 24, 2025, through June 23, 2028. There will be two (2), one (1) year renewal options available to the City. The annual spend of approximately $200,000.00 with a 3-year aggregate value of $600,000 will be limited to each departments specific budget.
ISSUE:
Seeking City Council approval of upfitting fleet vehicles necessary to support their function and to maintain fiscal stability of city operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
Funds for vehicle customization will be paid from each respective department’s annual operating budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval of an annual multi-award contract with Auto Xtras Inc, Farrwest Specialty Vehicles, Industrial Communications, and Kevin H Lawlor to provide vehicle customization for the City of New Braunfels.