PRESENTER: Presenter
Gretchen Pruett, Library Director
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SUBJECT: Title
Approval of a contract with The Library Corporation (TLC) for an integrated library software (ILS) system for a computerized System (hereinafter referred to as "Library•Solution").
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DEPARTMENT: Library
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
The New Braunfels Public Library requires a computerized integrated library software (ILS) system consisting of Hardware and Software for Authority Control, Cataloging/Database Management, Public Access Catalog, Circulation, Acquisitions, Serials Control, OPAC, library app and Z39.50 server, and provides “Hosting Services” to libraries.
In 2009, the Library migrated from Sirsi/Dynix Unicorn to Biblionix Apollo for the library ILS. Apollo has been in use for the last 15 years. As the library system has grown in size and complexity with the addition of the RIOmobile and RIOrover and the Westside branch, the current ILS has not managed the material transfer process without errors. The current ILS also does not have a library app available anymore, which library users found very customer friendly and useful. Apollo also does not have an Acquisitions module which will facilitate direct transfers of orders to our library branches upon ordering.
A cross departmental team of library staff consisting of Technical Services, Customer Service and Administration representatives developed a comprehensive list of ILS requirements and met with representatives of three ILS vendors to review their ILS offerings and their suitability for our requirements over the spring. This same team traveled to representative libraries to meet with staff and discuss performance and usability.
After extensive evaluation, the Library Corporation’s ILS product - "Library•Solution" - was determined to be the best fit for the New Braunfels Public Library. Since TLC is a member of several governmental purchasing cooperative contracts, contract and pricing was negotiated through Buy Board directly with TLC.
The base term of the contract will begin upon receipt of Council approval for a term of five years.
The cost associated with this agreement is $48,775.85 for the first year, and $34,955 as a recurring annual cost for a total five year contract price of $188,595.85
ISSUE:
Library software will increase staff productivity and provide library customers with additional features and services.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☒Community Well-Being ☐N/A
FISCAL IMPACT:
The cost for the above referenced software service is included in the Library Budget, therefore sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends the approval of the contract with The Library Corporation for the Integrated Library Software services.