PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval of annual routine recurring expenditures for FY 2026 in accordance with City Charter Section 9.17.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: NA
BACKGROUND INFORMATION:
Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $100,000. There are various routine expenditures that occur every year that have traditionally been approved collectively to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.
This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.
As additional vendors that are anticipated to exceed the $100,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.
The following purchases and estimated annual expenditures are recommended for City Council consideration:
|
Vendor Source |
Service |
Not to Exceed |
Contract Source |
Acushnet Company Commercial Golf supplies for resale inventory. $130,000 Exempt
Titleist Funding is incorporated into the
Stock-inventory budget for Golf.
Angel Armor Body Armor for Police Department. $130,000 BuyBoard/Sole Source
Funding is incorporated into the
Police Department Operating budget.
Baker & Taylor Books Library books, supplies and other $240,000 TXMAS
catalog services.
Funding is incorporated into the
Library Department operating budget.
Baker & Taylor Audio books, music and movies. $110,000 TXMAS
Entertainment Funding is incorporated into the
Library Department operating budget.
Data Projections Multiple contracts for audio visual $110,000 TIPS
Solutions.
Funding is incorporated into the
IT and appropriate department budgets.
Ergon Asphalt & Custom blended emulsions. $105,000 Sole Source
Emulsions Inc. Funding is incorporated into the
Streets and Drainage Budget.
Farrwest Specialty Vehicles Vehicle upfitting services which include $300,000 BuyBoard
Equipment from the Buyboard Cooperative City Contract
And installation from a city contract.
Annual spend varies based on number of
vehicles purchased. Funding is incorporated
into the appropriate operating budget.
Galls, Inc. Fire and Police Department / uniforms, $250,000 BuyBoard
Angel/miller Bullet proof vest and other accessories.
Funding is incorporated into the
appropriate operating budgets.
Goodyear Tire Tires & services for fleet vehicles. $ 170,000 BuyBoard
(Formerly: The Goodyear including Recap tire service for NASPO
Tire & Rubber Company) City wide fleet vehicles
Funding is incorporated into the
appropriate budgets.
GT Distributors Public Safety equipment, supplies $130,000 BuyBoard
Parts and uniforms.
Funding is incorporated into the
appropriate operating budget.
GTS Technology Email security, computer replacements $1,000,000 DIR/
Solutions Inc and on-demand purchases. BuyBoard
Funding is incorporated in the
IT operating budget.
Harrell’s Inc. Landscape fertilizers for Parks Dept. $200,000 BuyBoard
Funding is incorporated into the Golf
Course Enterprise Fund budget.
Heil of Texas Mechanical services and parts for fleet $110,000 BuyBoard
Vehicles (solid waste collection bodies).
Funding is incorporated into the Solid Waste
Management Enterprise Fund budget.
Hesselbein Tire Tires and services for large trucks $125,000 BuyBoard
Southwest and equipment.
Funding is incorporated into the Solid
Waste Management Enterprise Fund budget.
Ingram Library Services Library books, materials, and supplies. $110,000 Texas Smart Buy
Funding is incorporated into the Library budget.
Langely & Banack Inc Legal Support related to construction $110,000 Exempt
Support.
Funding is incorporated into the Legal
Department budget.
NAFECO Safety uniforms, equipment $250,000 BuyBoard
and supplies.
Funding is incorporated into the
Fire Department operating budget.
Precision Delta Corp Ammunition for Police Department $110,000 TXMAS
Funding is incorporated into the Police
Department operating budget.
Progressive Commercial Pool chemicals for City pools $110,000 BuyBoard
Aquatics Inc. Funding is incorporated into the
Parks Department operating budget.
Siddons Martin Service work for Fire engine repairs $600,000 BuyBoard
Fire Apparatus Funding is incorporated into the
Fire Department operating budget.
Wastequip Waste Management containers $200,000 HGAC/NIPA
Commercial dumpsters and Omnia Partner
residential trash and recycling carts.
Funding is incorporated into the Solid
Waste Management Enterprise Fund budget.
ISSUE:
Maintain fiscal stability of City Operations
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☒Community Well-Being ☐N/A
[Enter Objectives/Performance Measures Supported]
FISCAL IMPACT:
Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2026 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their operating budget.
Recommendation
RECOMMENDATION:
Staff recommends approval of annual recurring expenditures for FY 2026 in accordance with City Charter section 9.17.