PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Bound Tree Medical LLC, Siddons Martin, Texas Municipal League, AV Fuel Corp, Kahlig Enterprise dba Bluebonnet Motors and United Rentals
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DEPARTMENT: Citywide
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 15-066 for EMS Medical Supplies
City Department: Fire
Awarded Contractor: Bound Tree Medical, LLC
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $450,000.00
Renewal of Annual Contract NB 24-034 for Preventative Maintenance of Pierce emergency apparatus equipment and repairs
City Department: Fire
Awarded Contractor: Siddons Martin
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $500,000.00
Renewal of Annual Contract NB 1999-001 for Worker’s Compensation, Property & Liability Insurance
City Department: Human Resources
Awarded Contractor: Texas Municipal League
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $3,000,000.00
Renewal of Annual Contract NB 21-136 for aviation fuel for airport
City Department: Airport
Awarded Contractor: AV Fuel Corporation
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $2,500,000.00
Renewal of Annual Contract NB 22-012 for vehicle parts and repair services
City Department: Citywide
Awarded Contractor: Kahlig Enterprise dba Bluebonnet Motors, Inc
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 23-005 for Rental and Services for portable toilets
City Department: Parks
Awarded Contractor: United Rentals
Contract Term: October 1, 2025, renewed annually
Modified Contract Expiration Date: September 30, 2026
Approximate Annual Cost of Services During Renewal Period: $150,000.00
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate FY 2026 departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Bound Tree Medical LLC, Siddons Martin, Texas Municipal League, AV Fuel Corp, Kahlig Enterprise dba Bluebonnet Motors, United Rentals