PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval of a purchase with Reliable Chevrolet for 27 Tahoes to support Police operations and approval to declare the replaced units as surplus.
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DEPARTMENT: Finance Department
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
Staff are requesting approval for twenty-seven (27) Chevy Tahoes for the Police Department. There are 19 replacement vehicles that are being retired from service and 8 new vehicles to support the new SRO and Patrol positions that was added in the FY 2024 Budget.
The City will be utilizing a cooperative agreement through the Sheriffs Association of Texas with Reliable Chevrolet which was competitively bid. The pricing provided is for 2024-year model vehicles utilizing pricing through the City Contract with Reliable Chevrolet. The total being requested is $1,382,210.27. The estimated delivery for these orders is the third and fourth quarter of fiscal year 2024.
Staff are asking for authorization to declare the existing vehicles that are being replaced as surplus. The surplus funds support future vehicle purchases.
ISSUE:
Staff is requesting new and replacement vehicles to maintain the fiscal stability of city operations.
STRATEGIC PLAN REFERENCE:
Strategic Priority: Community Well-Being
Objective: Evaluate public safety front line equipment to ensure they meet the demand and the call “type,” where the response resource matches the risk.
FISCAL IMPACT:
The costs for vehicles, equipment, and installation services described above are funded from the 2023 Tax Notes and the 2019 Bond Fund - Public Safety Equipment and Vehicles. Therefore, sufficient funds are available to purchase the vehicles and all the above-referenced equipment.
RECOMMENDATION:
Staff recommends the approval of a contract with Reliable Chevrolet for vehicles to support PD operations and approval to declare the replaced units as surplus.