Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 - bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of annual routine recurring expenditures for FY 2019-20 in accordance with City Charter Section 9.17.
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BACKGROUND / RATIONALE:
Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are various routine expenditures that occur every year and staff recommends that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.
This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source.
As additional vendors that are anticipated to exceed the $25,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.
The following purchase and estimated annual expenditures are recommended for City Council consideration:
• TKO Equipment Co. - increase of expenditures of $2,000 for new total expenditure not to exceed $49,000. Original approval on Oct. 2019 for $40,000. Funding is incorporated into the Streets Department annual budget.
• Texas Pack and Load - Vehicle repairs, including parts and labor for on call services to Solid Waste fleet vehicles. Expenditure is not to exceed $43,000. Quotes were obtained for a best value purchase.
Funding is incorporated into the Solid Waste Enterprise Fund.
• TeleFlex LLC - Medical supplies to support the Arrow EZ-IO devices, for Fire Paramedic’s, estimated annual expenditure is $26,000. Funding is incorporated into the Fire Department annual budget.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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Yes |
Strategic Priorities: 9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
Funding for all other initiatives and expenditures above were incorporated into the appropriate FY 2019-20 department budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their line item budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of annual routine recurring expenditures for FY 2019-20 in accordance with City Charter Section 9.17.