PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval to renew certain established annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17.
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DEPARTMENT: Citywide
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Contract NB 22-212 for rental of waste containers
City Department: Solid Waste
Awarded Contractor: Big Belly Solar, LLC
Contract Term: March 29, 2026
Modified Contract Expiration Date: April 26, 2029
Approximate Cost of Services During Renewal Period: $45,816.60 for a 3-year renewal at a cost of $137,449.80.
Renewal of Annual Contract NB 24-128 for Legal Services Case Resolution and Delinquent Case Collections
City Department: Municipal Court
Awarded Contractor: McCreary, Veselka, Bragg & Allen, P.C. dba MVBA
Contract Term: June 1, 2026
Modified Contract Expiration Date: May 31, 2028
Approximate Cost of Services During Renewal Period: $80,000 per year for a 2-year renewal of $160,000.00
Renewal of Annual Contract NB 23-128 for IT Fiber Construction and Repair
City Department: Information Technology
Awarded Contractor: Chain Electric Company
Contract Term: May 24, 2026, renewed annually
Modified Contract Expiration Date: May 23, 2028
Approximate Cost of Services During Renewal Period: $200,000 per year for a 2-year renewal of $400,000.00
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17