PRESENTER: Presenter
Jennifer Gates, Grants Coordinator
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SUBJECT: Title
Approval of a ratification for the submission of a grant application to the U.S. Department of Energy for their Energy Efficiency and Conservation Block Grant Program; authorization for the City Manager to accept funds and execute all contract documents associated with the grant; and approval of a contract with Yates Company, LLC for the replacement of boilers located at the City’s Main Public Library and Civic/Convention Center.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
The City’s adopted 2024-2029 Strategic Plan includes an objective addressing continuation of diversifying revenue streams to support long-term fiscal sustainability of the Organization. Therefore, Staff recently submitted a Voucher Rebate for Equipment request to the U.S. Department of Energy (DOE) for their Energy Efficiency and Conservation Block Grant (EECBG) Program, supported by the Infrastructure Investment and Jobs Act of 2021 (IIJA), also known as the Bipartisan Infrastructure Law (BIL). The EECBG Program is designed to assist governmental entities when implementing strategies to reduce their energy use and fossil fuel emissions, and to improve their energy efficiency.
As such, City staff requested grant funding to replace Heating, Ventilation, and Air Conditioning (HVAC) boilers at the City's Main Public Library and Civic/Convention Center due to the advanced age and failing condition of the current equipment, causing increased cost and frequency of repairs. The new boilers will meet all applicable energy efficiency standards, allowing the City to greatly reduce its annual energy consumption, and increase reliability of the equipment and the year-round comfort of its residents, visitors, and staff.
On July 23, 2024, City received approval for its proposed project by the DOE; the total grant award amount is $143,530, and there is no City match requirement. Therefore, Staff is requesting City Council approval for ratification of the grant application, and authorization for the City Manager to accept funds and to execute all contract documents associated with the award of the grant.
Additionally, Staff is requesting approval for the purchase and installation of four boilers, two at the Main Public Library and two at the Civic/Convention Center, for a total cost of $130,103 from Yates Company, LLC using a cooperative contract administered by The Interlocal Purchasing System (TIPS), thereby fulfilling competitive procurement requirements. Any additional project costs will be supported by the balance of grant funding and supplemented by other City funding if needed.
ISSUE:
The City’s adopted 2024-2029 Strategic Plan includes an objective pertaining to fiscal sustainability, e.g. acceptance of the grant award and associated procurement request as described within this agenda item.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
Considering statutory and market-based factors, continue to diversify revenue streams to support long-term fiscal sustainability of the Organization.
FISCAL IMPACT:
The granting agency will provide reimbursement of all awarded costs; there is no City-match requirement. Therefore, sufficient funds are available to support the purchase and installation of equipment as described above.
Recommendation
RECOMMENDATION:
Staff recommends approval of a ratification for the submission of a grant application to the U.S. Department of Energy for their Energy Efficiency and Conservation Block Grant Program; authorization for the City Manager to accept funds and execute all contract documents associated with the grant; and approval of a contract with Yates Company, LLC for the replacement of boilers located at the City’s Main Public Library and Civic/Convention Center.