PRESENTER: Presenter
Tony Gonzalez, Director of Information Technology
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SUBJECT: Title
Approval of a three-year software maintenance agreement for Cityworks PLL software through Azteca Systems, LLC, a Trimble Company.
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DEPARTMENT: Information Technology
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
In 2018 the City purchased Cityworks PLL (Permits, Licensing and Land) software to replace the outdated Accela software. The usage of Cityworks continues to expand to other Departments and additional processes across the City. The City has made a sizeable time and financial commitment in Cityworks, including the launch of the Customer Portal, digital plan submission, automated workflows, reports, etc. The City is purchasing Cityworks from Azteca Systems, LLC, a Trimble Company. Cityworks software is considered a sole source product, meaning it's exclusively designed, created, and owned by Azteca Systems, LLC, a Trimble Company. Cityworks is a proprietary product with unique features and integrations.
The term of the agreement for CityWorks will be August 27, 2025 through August 26, 2028 with annual renewals thereafter.
ISSUE:
The current software maintenance agreement expires on 7/25/2025.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
The Cityworks Annual Software Maintenance cost is budgeted in the Information Technology Department Budget for Fiscal Year 2025 in the amount of $78,704.60 and budgeted as a reoccurring expence. Therefore, sufficient funds are available for this purchase.
Fiscal Year 2026 cost will be $82,639.83
Fiscal Year 2027 cost will be $86,771.82
Recommendation
RECOMMENDATION:
Staff recommends approval of the purchase of the Cityworks Annual Software Maintenance.