PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Belt Harris Pechacek, LLP, Bureau Veritas, SafeBuilt Texas, and Sunland Group, Inc, BB Inspection Services LLC, Landscape Commander, Alight Solutions, Inc, CINTAS Corporation, Quality Counts, CJ Hensch, and Sunland Group Inc, Masterplan, K. Friese & Assoc.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract for Auditing services
City Department: Finance
Awarded Contractor: Belt Harris Pechacek, LLP
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $69,155.00 for an aggregate contract amount of $468,725.00
Renewal of Annual Contract for Third-Party Permit Application Review
City Department: Planning and Developing
Awarded Contractors: Bureau Veritas, SafeBuilt Texas, and Sunland Group, Inc
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $350,000.00
Renewal of Annual Contract for On-Call Third-Party Building Inspections
City Department: Planning and Development-Building
Awarded Contractor: BB Inspection Services LLC
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $125,000.00
Renewal of Annual Contract for Landscape Services-Undeveloped Flood Properties & ROW
City Department: Parks & Rec
Awarded Contractor: Landscape Commander
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $190,000.00
Renewal of Annual Contract for Landscape Services-Parks & Facilities
City Department: Parks & Rec
Awarded Contractor: Landscape Commander
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $190,000.00
Renewal of Annual Contract for Healthcare Consulting Services
City Department: Human Resources
Awarded Contractor: Alight Solutions, Inc
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: Cost for services is $5.00 per beneficiary per month. Cost will vary depending on number of participants.
Renewal of Annual Contract for Fire Alarm, Monitoring Services, sprinkler system inspection.
City Department: City wide
Awarded Contract: CINTAS Corporation
Modification Contract Expiration Date: July 10, 2024
Approximate Annual Cost of Services During Renewal Period: $20,000.00 for an aggregate contract amount of $119,685.68.
Renewal of Annual Contract for Traffic Study Data Collection Services
City Department: Transportation and Capital Programs
Awarded Contractor: Quality Counts, CJ Hensch
Modification Contract Expiration Date: August 19, 2024
Approximate Annual Cost of Services During Renewal Period: $40,000.00 for an aggregate contract amount of $80,000.00
Renewal of Annual Contract for Third Party Assistance with Permit Application Review
City Department: Planning & Development
Awarded Contractor: Sunland Group Inc, Masterplan, K. Friese & Assoc.
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: Approximately $300,000 in aggregate
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Belt Harris Pechacek, LLP, Bureau Veritas, SafeBuilt Texas, and Sunland Group, Inc, BB Inspection Services LLC, Landscape Commander, Alight Solutions, Inc, CINTAS Corporation, Quality Counts, CJ Hensch, and Sunland Group Inc, Masterplan, K. Friese & Assoc.