PRESENTER: Presenter
Julie Gohlke, Assistant Purchasing Manager
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Pristine Rivers, Brauntex Materials, Inc, Asphalt Inc, Langley & Banack, Crowe, LLP
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DEPARTMENT: Citywide
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 24-086 for litter removal services
City Department: Parks
Awarded Contractor: Pristine Rivers
Contract Term: March 1, 2026 with three renewal terms of 1 year each
Modified Contract Expiration Date (including renewals): February 28, 2029
Approximate Annual Cost of Services During Renewal Period: $600,000.00
Renewal of Annual Contract NB 23-100 for road construction material
City Department: Public Works
Awarded Contractor: Brauntex Materials, Inc
Contract Term: April 12, 2026 with two renewal terms of 1 year each
Modified Contract Expiration Date (including renewals): April 11, 2028
Approximate Annual Cost of Services During Renewal Period: $500,000.00
Renewal of Annual Contract NB 23-104 for road construction material
City Department: Public Works
Awarded Contractor: Asphalt Inc/Lone Star Paving
Contract Term: April 12, 2026 with two renewal terms of 1 year each
Modified Contract Expiration Date (including renewals): April 11, 2028
Approximate Annual Cost of Services During Renewal Period: $1,500,000.00
Renewal of Annual Contract NB 24-114 for legal services
City Department: City Attorney
Awarded Contractor: Langley & Banack
Contract Term: April 1, 2026, renewed annually
Modified Contract Expiration Date: March 31, 2027
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Re-engagement for financial audit services NB 24-166
City Department: Finance
Awarded Contractor: Crowe, LLP
Contract Term: June 1, 2026, renewed annually
Contract Expiration Date: May 30, 2027
City Council authorized engagement for $87,000 in June 2025 via Agenda 25-644.
Staff is requesting additional support for audit services related to ERP Implementation (Non-Recurring) for $60,000 resulting in a New Engagement total not to exceed $147,000.00
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
STRATEGIC PLAN REFERENCE:
☒Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the above referenced contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17