PRESENTER: Presenter
John Cox, Streets and Drainage Manager
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SUBJECT: Title
Approval of annual contracts with Asphalt Inc DBA Lonestar Paving, Intermountain Slurry Seal, Inc, Concrete Enterprise, E-Z Bel Construction, LLC, D&D Contractors, Inc to provide road construction work, on an as-needed basis.
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DEPARTMENT: Citywide
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
The City issued a Competitive Sealed Proposal on February 13, 2025 and once more on March 20, 2025 for road construction work on an as-needed basis. Five (5) responses were received in total. This bid contains 267 different line items for various road construction work, such as asphalt removal, flat work, cast in place retaining walls, sidewalks, milling, excavation and backfill, and other related work.
City staff evaluated the proposals received to determine best value for the City. Award criteria factors considered were overall cost, competence and qualifications, and experience with the City of New Braunfels performing similar services. These contracts are requirements type contracts and tasks will be ordered from the respective contractor as needed. This allows the Streets Division, Transportation & Capital Improvements and other City Departments to efficiently access these contracts for completing improvements.
These contracts will be utilized to support annual street repairs/enhancements within the General Fund as well as citywide street improvements within the Capital Funds. Therefore, the estimated annual expenditures stemming from these contracts are set at an amount not to exceed $5 million. The contract term will be October 1, 2025, through September 30, 2030.
ISSUE:
N/A
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☒Enhanced Connectivity ☐Community Identity
☐Organizational Excellence ☐Community Well-Being ☐N/A
FISCAL IMPACT:
Funding has been incorporated into the appropriate adopted budgets of the Public Works department and Capital Funds for continued support of these services. Therefore, sufficient funds are available to support the contracts described above.
Recommendation
RECOMMENDATION:
Staff recommends approval of annual contracts for road construction work with Asphalt Inc DBA Lonestar Paving, Intermountain Slurry Seal, Inc, Concrete Enterprise, E-Z Bel Construction, LLC, D&D Contractors, Inc.