PRESENTER: Presenter
Chad Donegan, Parks and Recreation Director
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SUBJECT: Title
Approval of a purchase with Fit Supply, LLC for fitness equipment for Das Rec and to declare the existing equipment as surplus.
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DEPARTMENT: Parks and Recreation
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
Das Rec has been in operation for six years. Membership has exceeded original expectations and has resulted in high use of equipment at the facility.
Staff have identified replacement of equipment with the highest hours of use, along with machines that have worn out and need replacement to accommodate member needs. New equipment will include:
• 4 Treadmills
• 2 Recumbent Bikes
• 15 Cycle Bikes
• 1 Chest Press Machine
• 1 Delt/Pec Fly Machine
• 3 Functional Trainers
• 1 Adductor/Abductor Machine
• 1 Glute Trainer
• 1 Dumbbell Rack
• 2 Olympic Flat Benches
• (12) 5-50 LB Dumbbell Set
• 1 Olympic Incline Bench
• 1 Pull-Up Station
Staff are recommending approval of the purchase from Fit Supply, LLC, through the use of cooperative purchasing agreement with Buyboard, at a cost of for $99,200.43. After a comprehensive analysis of quotes provided by three different vendors, Fit Supply, LLC was selected for their competitive prices and local presence, ensuring easy access to maintenance services if needed. The existing equipment will be declared as surplus and disposed of according to policy.
ISSUE:
Replacing high use equipment will minimize time equipment is out of service for maintenance and repairs, and will help to retain members, resulting in continued positive cost recovery.
STRATEGIC PLAN REFERENCE:
☐Economic Mobility ☐Enhanced Connectivity ☐Community Identity
☒Organizational Excellence ☐Community Well-Being ☐N/A
Das Rec Performance Measure - Das Rec Memberships. The goal is 9,000 memberships this FY and currently the facility is at 11,157 memberships at the end of the first quarter.
FISCAL IMPACT:
The FY 2025 Parks and Recreation adopted budget includes $100,000 for equipment replacement at Das Rec, therefore sufficient funds are available for this purchase.
Recommendation
RECOMMENDATION:
Staff are recommending approval of a purchase with Fit Supply, LLC for fitness equipment at Das Rec and to declare the existing equipment as surplus.