PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: D & D Contractors, Intermountain Slurry Seal, Inc., Concrete Enterprise, D & M Owens, Inc., Fischer Construction, Inc., Fuquay, Inc., Lone Star Paving, MAC Inc., and Viking Construction, K Friese, Sunland Group, Masterplan, Motorola Solutions, Inc., Pristine Texas Rivers, Inc.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract for Road Construction
City Department: Public Works and Capital Programs
Awarded Contractor: D & D Contractors, Intermountain Slurry Seal, Inc., Concrete Enterprise, D & M Owens, Inc., Fischer Construction, Inc., Fuquay, Inc., Lone Star Paving, MAC Inc., and Viking Construction
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: up to $3 million.
Renewal of Annual Contract for 3rd Party Development Process Review
City Department: Planning & Capital Programs
Awarded Contractor: K Friese, Sunland Group, and Masterplan
Modified Contract Expiration Date: October 30, 2024
Approximate Annual Cost of Services During Renewal Period: $400,000
Renewal of Annual Contract for 3rd Party Development Process Review
City Department: Transportation & Capital Improvements
Awarded Contractor: K Friese & Associates
Modified Contract Expiration Date: October 30, 2024
Approximate Annual Cost of Services During Renewal Period: $450,000
Renewal of Annual Contract for Maintenance and License for CAD and Records
City Department: Police
Awarded Contractor: Motorola Solutions, Inc.
Modified Contract Expiration Date: October 30, 2024
Approximate Annual Cost of Services During Renewal Period: $155,000
Renewal of Annual Contract for Litter-Removal River
City Department: Public Works
Awarded Contract: Pristine Texas Rivers, Inc.
Modification Contract Expiration Date: November 30, 2024
Approximate Annual Cost of Services During Renewal Period: $150,000
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17