PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval of a purchase with Bluebonnet Motors, Inc., for fleet vehicles to support Police CID operations and approval to declare the replaced units as surplus.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: City Wide
BACKGROUND INFORMATION:
Staff are requesting approval for five (5) Ford Explorers for the Police Department Criminal Investigations Division (CID). There are four replacement vehicles that are being retired from service, and one new vehicle to support a new CID position that was added in the FY 2024 Budget.
The City will be utilizing a City contract with Bluebonnet Motors which was competitively bid. The pricing provided is for 2024-year model vehicles utilizing the government pricing through the City Contract with Bluebonnet Motors. The total being requested is $182,311.35. The estimated delivery for these orders is second quarter of 2024.
Additional vehicles are requested in the FY 2024 budget and will be brought to City Council for approval when quotes are obtained through the government schedules as they are available, and/or as stock is available from dealers.
Staff are asking for authorization to declare the existing vehicles that are being replaced as surplus. The surplus funds support future vehicle purchases.
ISSUE:
Staff are requesting new and replacement vehicles to maintain fiscal stability of city operations.
FISCAL IMPACT:
The costs for vehicles, equipment, and installation services described above are funded from the 2023 Tax Notes and the FY 2024 General Fund. Therefore, sufficient funds are available to purchase the vehicles and all above-referenced equipment.
Recommendation
RECOMMENDATION:
Staff recommends approval of a purchase with Bluebonnet Motors, Inc., for fleet vehicles to support Police CID operations and approval to declare the replaced units as surplus.