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File #: 24-1387    Name:
Type: Resolution Status: Consent Item Ready
File created: 10/21/2024 In control: City Council
On agenda: 10/28/2024 Final action:
Title: Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: BB Inspection, Bureau Vistas, Sunland Group, K Friese Assoc., Midtex Oil, Avery Oil, National CineMedia, Freese & Nichols, Policy Confluence, WSP USA, Insight Public Sector-Avolve Project Dox, Catto & Catto
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PRESENTER: Presenter

Yvette Alvarado, Contract Coordinator

 

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SUBJECT: Title

Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17:  BB Inspection, Bureau Vistas, Sunland Group, K Friese Assoc., Midtex Oil, Avery Oil, National CineMedia, Freese & Nichols, Policy Confluence, WSP USA, Insight Public Sector-Avolve Project Dox, Catto & Catto

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DEPARTMENT: Finance

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COUNCIL DISTRICTS IMPACTED: Citywide

 

BACKGROUND INFORMATION:

On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).

 

Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.

 

The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.

 

Renewal of Annual Contract NB 22-024 for On-call Inspection Services and Plan Review

City Department: Building

Awarded Contractor: BB Inspections Services, LLC

Contract Term:  October 1, 2024, renewed annually

Modified Contract Expiration Date: September 30, 2024

Approximate Annual Cost of Services During Renewal Period: $100,000.00

 

Renewal of Annual Contract NB 21-005 for Third Party Review for building permits

City Department: Building

Awarded Contractor: Bureau Veritas

Contract Term: November 9, 2024, renewed annually

Modified Contract Expiration Date: November 8, 2024

Approximate Annual Cost of Services During Renewal Period: $100,000.00

 

Renewal of Annual Contract NB 21-006 for Third Party Review for building permits 

City Department: Building

Awarded Contractor: Sunland Group

Contract Term:  November 9, 2024 - renewed annually

Modified Contract Expiration Date: November 8, 2024

Approximate Annual Cost of Services During Renewal Period: $100,000.00

 

Renewal of Annual Contract NB 21-081 for 3rd Party Review for Engineering Development Permit Review 

City Department: Transportation & Capital Projects

Awarded Contractor: K Friese & Assoc

Contract Term:  April 26, 2024, renewed annually

Modified Contract Expiration Date: April 25, 2025

Approximate Annual Cost of Services During Renewal Period: $200,000.00

 

Renewal of Annual Contract NB 22-048 for Oils and Lubricants

City Department: Public Works

Awarded Contractor: Midtex Oil

Contract Term:  November 1, 2024

Modified Contract Expiration Date: October 31, 2024

Approximate Annual Cost of Services During Renewal Period: $180,000.00

 

Renewal of Annual Contract NB 22-049 for Oils and Lubricants

City Department: Fleet

Awarded Contractor: Avery Oil

Contract Term:  November 1, 2024, renewed annually

Modified Contract Expiration Date: October 31, 2024

Approximate Annual Cost of Services During Renewal Period: $10,000.00

 

Renewal of Annual Contract NB 23-022 for Advertisements at local movie theaters

City Department: City Wide

Awarded Contractor: National Cinemedia

Contract Term:  November 21, 2024, renewed annually

Modified Contract Expiration Date: November 20, 2024

Approximate Annual Cost of Services During Renewal Period: $150,000.00

 

Renewal of Annual Contract NB 22-051 for legal services

City Department: City Attorney

Awarded Contractor: Resnick & Louis P.C.

Contract Term: November 21, 2024, renewed annually

Modified Contract Expiration Date: November 20, 2024

Approximate Annual Cost of Services During Renewal Period: $50,000.00

 

Renewal of Annual Contract NB 22-065 for General Engineering Staff Augmentation

City Department: Transportation & Capital Projects

Awarded Contractor: WSP USA, Inc

Contract Term:  October 1, 2024, renewed annually

Modified Contract Expiration Date: September 30, 2024

Approximate Annual Cost of Services During Renewal Period: $45,000.00

 

Renewal of Annual Contract NB 23-006 for electronic plan review software

City Department: Building

Awarded Contractor: Insight Public Sector, Avolve Project Dox

Contract Term:  December 6, 2024, renewed annually

Modified Contract Expiration Date: December 5, 2024

Approximate Annual Cost of Services During Renewal Period: $250,000.00

 

Renewal of Annual Contract NB 23-030 for Employee Benefits Consultant

City Department: Human Resources

Awarded Contractor: Catto & Catto

Contract Term:  December 14, 2024, renewed annually

Modified Contract Expiration Date: December 13, 2024

Approximate Annual Cost of Services During Renewal Period: $60,000.00

 

Renewal of Annual Contract NB 24-017 for On-Call Technical Review Services for varied public infrastructure projects

City Department: Transportation & Capital Projects

Awarded Contractor: Freese & Nichols

Contract Term:  December 7, 2024, renewed annually

Modified Contract Expiration Date: December 6, 2024

Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00

 

Renewal of Annual Contract NB 24-018 for On-Call Technical Review Services for varied public infrastructure projects

City Department: Transportation & Capital Projects

Awarded Contractor: K Friese

Contract Term:  December 4, 2024, renewed annually

Modified Contract Expiration Date: December 3, 2024

Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00

 

Renewal of Annual Contract NB 24-019 for On-Call Technical Review Services for varied public infrastructure projects

City Department: Transportation & Capital Projects

Awarded Contractor: Sunland Group

Contract Term:  November 28, 2024, renewed annually

Modified Contract Expiration Date: November 27, 2024

Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00

 

Renewal of Annual Contract NB 22-016 for Enterprise Services Agreement to Conduct National Community Survey

City Department: Communications and Community Engagement

Awarded Contractor: Policy Confluence, Inc

Contract Term:  December 13, 2024, renewed annually

Modified Contract Expiration Date: December 12, 2024

Approximate Annual Cost of Services During Renewal Period Not to Exceed: $27,000.00

 

 

ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.

 

 

FISCAL IMPACT:

Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.

Recommendation

RECOMMENDATION:

Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: BB Inspection, Bureau Vistas, Sunland Group, K Friese Assoc., Midtex Oil, Avery Oil, National CineMedia, Freese & Nichols, Policy Confluence, WSP USA, Insight Public Sector-Avolve Project Dox, Catto & Catto.