PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: BB Inspection, Bureau Vistas, Sunland Group, K Friese Assoc., Midtex Oil, Avery Oil, National CineMedia, Freese & Nichols, Policy Confluence, WSP USA, Insight Public Sector-Avolve Project Dox, Catto & Catto
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 22-024 for On-call Inspection Services and Plan Review
City Department: Building
Awarded Contractor: BB Inspections Services, LLC
Contract Term: October 1, 2024, renewed annually
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 21-005 for Third Party Review for building permits
City Department: Building
Awarded Contractor: Bureau Veritas
Contract Term: November 9, 2024, renewed annually
Modified Contract Expiration Date: November 8, 2024
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 21-006 for Third Party Review for building permits
City Department: Building
Awarded Contractor: Sunland Group
Contract Term: November 9, 2024 - renewed annually
Modified Contract Expiration Date: November 8, 2024
Approximate Annual Cost of Services During Renewal Period: $100,000.00
Renewal of Annual Contract NB 21-081 for 3rd Party Review for Engineering Development Permit Review
City Department: Transportation & Capital Projects
Awarded Contractor: K Friese & Assoc
Contract Term: April 26, 2024, renewed annually
Modified Contract Expiration Date: April 25, 2025
Approximate Annual Cost of Services During Renewal Period: $200,000.00
Renewal of Annual Contract NB 22-048 for Oils and Lubricants
City Department: Public Works
Awarded Contractor: Midtex Oil
Contract Term: November 1, 2024
Modified Contract Expiration Date: October 31, 2024
Approximate Annual Cost of Services During Renewal Period: $180,000.00
Renewal of Annual Contract NB 22-049 for Oils and Lubricants
City Department: Fleet
Awarded Contractor: Avery Oil
Contract Term: November 1, 2024, renewed annually
Modified Contract Expiration Date: October 31, 2024
Approximate Annual Cost of Services During Renewal Period: $10,000.00
Renewal of Annual Contract NB 23-022 for Advertisements at local movie theaters
City Department: City Wide
Awarded Contractor: National Cinemedia
Contract Term: November 21, 2024, renewed annually
Modified Contract Expiration Date: November 20, 2024
Approximate Annual Cost of Services During Renewal Period: $150,000.00
Renewal of Annual Contract NB 22-051 for legal services
City Department: City Attorney
Awarded Contractor: Resnick & Louis P.C.
Contract Term: November 21, 2024, renewed annually
Modified Contract Expiration Date: November 20, 2024
Approximate Annual Cost of Services During Renewal Period: $50,000.00
Renewal of Annual Contract NB 22-065 for General Engineering Staff Augmentation
City Department: Transportation & Capital Projects
Awarded Contractor: WSP USA, Inc
Contract Term: October 1, 2024, renewed annually
Modified Contract Expiration Date: September 30, 2024
Approximate Annual Cost of Services During Renewal Period: $45,000.00
Renewal of Annual Contract NB 23-006 for electronic plan review software
City Department: Building
Awarded Contractor: Insight Public Sector, Avolve Project Dox
Contract Term: December 6, 2024, renewed annually
Modified Contract Expiration Date: December 5, 2024
Approximate Annual Cost of Services During Renewal Period: $250,000.00
Renewal of Annual Contract NB 23-030 for Employee Benefits Consultant
City Department: Human Resources
Awarded Contractor: Catto & Catto
Contract Term: December 14, 2024, renewed annually
Modified Contract Expiration Date: December 13, 2024
Approximate Annual Cost of Services During Renewal Period: $60,000.00
Renewal of Annual Contract NB 24-017 for On-Call Technical Review Services for varied public infrastructure projects
City Department: Transportation & Capital Projects
Awarded Contractor: Freese & Nichols
Contract Term: December 7, 2024, renewed annually
Modified Contract Expiration Date: December 6, 2024
Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00
Renewal of Annual Contract NB 24-018 for On-Call Technical Review Services for varied public infrastructure projects
City Department: Transportation & Capital Projects
Awarded Contractor: K Friese
Contract Term: December 4, 2024, renewed annually
Modified Contract Expiration Date: December 3, 2024
Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00
Renewal of Annual Contract NB 24-019 for On-Call Technical Review Services for varied public infrastructure projects
City Department: Transportation & Capital Projects
Awarded Contractor: Sunland Group
Contract Term: November 28, 2024, renewed annually
Modified Contract Expiration Date: November 27, 2024
Approximate Annual Cost of Services During Renewal Period Not to Exceed: $50,000.00
Renewal of Annual Contract NB 22-016 for Enterprise Services Agreement to Conduct National Community Survey
City Department: Communications and Community Engagement
Awarded Contractor: Policy Confluence, Inc
Contract Term: December 13, 2024, renewed annually
Modified Contract Expiration Date: December 12, 2024
Approximate Annual Cost of Services During Renewal Period Not to Exceed: $27,000.00
ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: BB Inspection, Bureau Vistas, Sunland Group, K Friese Assoc., Midtex Oil, Avery Oil, National CineMedia, Freese & Nichols, Policy Confluence, WSP USA, Insight Public Sector-Avolve Project Dox, Catto & Catto.