PRESENTER: Presenter
Matthew Eckmann, Facilities & Real Estate Manager
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SUBJECT: Title
Approval for a purchase through Waukesha Pearce for four generators at various city locations, to declare the existing equipment surplus and approval of the appropriate budget amendment.
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DEPARTMENT: Fire Department, Parks and Recreation - Civic Center, Library - Westside Community Center
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
The February winter storm revealed that several generators at city facilities were undersized and unable to fully support the energy needs of the facility to which they were attached. Funding this request will provide properly sized generators at Fire Station #1, Fire Station #5, permanent mounting of the existing portable generator at the Civic Center, and installing a new generator at the Westside Community Center. Fire Stations 1 and 5 were constructed with generators that are too small to provide for all of the facilities power needs, which could impact the functionality and habitability of the buildings should similar power outages occur in the future. During shelter operations, the Civic Center utilizes a portable generator capable of powering the entire facility which is installed offsite which poses logistical issues during an emergency. This proposal will allow for this permanent generator to be permanently mounted at the Civic Center so it can be available immediately when needed. The Westside Community Center is not currently equipped with an emergency generator but has been identified as a potential shelter location for residents on the west side of New Braunfels.
Staff are recommending the purchase of four generators purchase with Waukesha Pearce through a Buyboard cooperative contract for an amount of $391,020.
Budget Amendment
A budget amendment is recommended in the General Fund for the additional funds necessary to purchase all generators mentioned above. Since the time the budget was created, the City has been experiencing cost escalation for various materials and equipment as a result of supply chain pressured and various other economic factors. To support the additional cost, the following budget amendment is recommended for City Council consideration.
Budget Amendment - General Fund
Increase: Fire Department - Capital Expenditures $40,000
Decrease: Non Departmental - Contingencies $40,000
ISSUE:
Strategic Priorities:
Public Safety - Continue to ensure the protection of citizens’ lives and property
Infrastructure - Continue an ongoing program of infrastructure construction and maintenance.
FISCAL IMPACT:
With the funding allocated in the FY 2022 Adopted Budget for this initiaitve as well as the recommended budget amendment, sufficient funds are available to award the contract for the equipment described above. The amendment does not increase the overall expenditure budget of the General Fund, yet transfers allocation from one department to another.
Recommendation
RECOMMENDATION:
Staff recommends approval for a purchase through Waukesha Pearce for four generators at various city locations, to declare the existing equipment surplus and approval of a supporting budget amendment.