Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 - Bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of an amendment to the Purchasing Policy allowing for the receipt of bids and proposal through electronic transmission, and the City Council to adopt rules to ensure the identification, security, and confidentiality of such bids and proposals and to ensure that such bids and proposals remain effectively unopened until the proper time, as required by Section 252.0415 of the Texas Local Government Code.
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BACKGROUND / RATIONALE:
The City of New Braunfels Purchasing Office supports all city purchasing functions including formal issuance and receipt of all formal bids and proposals. The City has identified the need to receive bids and proposals electronically. In accordance with Texas Local Government Code 252.0415, Electronic responses to solicitations are permitted based on adopted rules by the governing body. Electronic bids and proposals will be received through the City’s third-party free vendor registration/bidding service “Bidnet Direct”.
To ensure the identification, security, and confidentiality of electronic bids or proposals, electronic bids and proposals received before the due date/time will be held in secure storage with Bidnet Direct until such time as they are electronically opened on the due date and time for said bid or proposal.
To ensure the identification, security, and confidentiality of hard copy bids or proposal, all hard copy bids/proposals received before the due date and time will be held in a secure storage in the Purchasing Office.
Regardless of hard copy or electronic submission, all bids and proposals will be opened at the same time after the due date and time established for each solicitation.
Such amended portions of the policy are attached hereto as Exhibit A and incorporated herein for all intents and purposes.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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Yes |
Strategic Priorities: |
8- Maintain Fiscal stability of City Operations |
FISCAL IMPACT:
This no cost of associated to this policy request.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of an amendment to the Purchasing Policy allowing for the receipt of bids and proposal through electronic transmission, and the City Council to adopt rules to ensure the identification, security, and confidentiality of such bids and proposals and to ensure that such bids and proposals remain effectively unopened until the proper time, as required by Section 252.0415 of the Texas Local Government Code.