Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 - BColeman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of the renewal of annual contracts for ambulance billing and related professional services, and litter and floating vegetation removal services.
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BACKGROUND / RATIONALE:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council). Quarterly approvals manage staff resources more efficiently as well as ensures compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contract.
Renewal of Annual Contract for Ambulance Billing and Related Professional Services:
• Goods/Services Provided: Ambulance billing, accounts receivables management, and collection services.
• City Department: Fire Department
• Solicitation Method: Request for Proposal
• Contract Award Date: December 1, 2013
• Awarded Contractor(s): Advanced Data Processing, Inc. a subsidiary of Intermedix Corporation.
• Modified Contract Expiration Date: December 1, 2019; with additional renewal options remaining.
• Approximate Annual Cost of Services During Renewal Period: Awarded contractor has agreed to renew the contract with no increase in the 5.5 % compensation rate. The City has received an average of 1.78 million per year since 2013.
Renewal of Annual Contract for Litter and Floating Vegetation Removal Services:
• Goods/Services Provided: Performance of litter and floating vegetation removal services from above and below the water surface in riparian zones.
• City Department: Parks and Recreation Department, River Operations division
• Solicitation Method: Competitive Sealed Proposal
• Contract Award Date: January 23, 2017
• Awarded Contractors: Pristine Texas Rivers, Inc.
• Modified Contract Expiration Date: December 31, 2019; with 2, 1-year renewal options remaining.
• Approximate Annual Cost of Services During Renewal Period: Not to Exceed $166,943; no price increase from previous contract term.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
Strategic Priorities: |
9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
Funding for all expenditures above was incorporated into the appropriate FY 2018-19 departmental budgets. Therefore, sufficient funds are available for all referenced annual contracts.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of the renewal of annual contracts for ambulance billing and related professional services, and litter and floating vegetation removal services.