PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language: Traffic Signal Maintenance Services, Collection of Household Hazardous Waste, Firefighter Physical Exams, Financial Advisory Services and Bond Counsel Services.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council). Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contract.
Renewal of Annual Contract for Traffic Signal Maintenance
City Department: Public Works
Awarded Contractor: The Levy Company Inc.
Modified Contract Expiration Date: February 28, 2023
Approximate Annual Cost of Services During Renewal Period: Cost will vary upon need by Public Works
Renewal of Annual Contract for Collection of Household Hazardous Waste
City Department: Public Works
Awarded Contractor: Clean Harbors Environmental Services
Modified Contract Expiration Date: February 28, 2023
Approximate Annual Cost of Services During Renewal Period: Cost will depend on the number of Hazardous Waste events scheduled by Public Works.
Renewal of Annual Contract for Firefighter Physical Exams
City Department: Fire
Awarded Contractor: Life Scan Wellness Centers
Modified Contract Expiration Date: February 28, 2023
Approximate Annual Cost of Services During Renewal Period: Approximately $73,000
Renewal of Annual Contract for Financial Advisory Services
City Department: Finance
Awarded Contractor: SAMCO Capital Markets Inc.
Modified Contract Expiration Date: February 22, 2023
Approximate Annual Cost of Services During Renewal Period: Services are paid only when debt is used based on a sliding scale (the more debt issued, the higher the cost)
Renewal of Annual Contract for Bond Counsel Services
City Department: Finance
Awarded Contractor: McCall Parkhurst & Horton
Modified Contract Expiration Date: January 31, 2023
Approximate Annual Cost of Services During Renewal Period: Funding for services is incorporated and expended from bond sales.
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations
FISCAL IMPACT:
Funding for the services referenced above has been incorporated into the appropriate departmental budgets, therefore sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language: Traffic Signal Maintenance Services, Collection of Household Hazardous Waste, Firefighter Physical Exams, Financial Advisory Services and Bond Counsel Services.