PRESENTER: Presenter
Gayle Wilkinson, City Secretary
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SUBJECT: Title
Approval of a Resolution amending the bylaws for the New Braunfels Heritage Commission.
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DEPARTMENT: City Secretary’s Office
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On February 27, 2025, the New Braunfels Heritage Commission met to discuss items, one of which being their current bylaws. The changes discussed include resignations, absenteeism, and replacing gender related terms to nongender verbiage throughout the document.
ARTICLE III
Section 2. Resignations
Any member resigning shall submit a letter of resignation to the Mayor City Secretary’s Office and the resignation shall be approved by the City Council at the next regularly scheduled meeting shall thereby be removed from the Commission upon receipt.
Section 3. Absenteeism
A Commission member shall be assumed to have resigned his or her the commission member’s position, thereby forfeiting his or her the commission member’s unexpired term of office if, during the calendar year member’s current appointed term, the commission member is absent three (3) two (2) consecutive times or a total of four (4) three (3) times including special meetings, provided at least five (5) days’ notice has been given.
ARTICLE IV
Officers
A chairman chairperson, and vice-chairman vice-chairperson shall be elected by the membership of the organization at the annual meeting, to serve a one-year term.
and No member may hold more than one office at a time.
The Chairman Chairperson shall preside at all meetings of the Commission and shall be a voting member, shall appoint special and standing committee chairmen chairpersons, and shall have the authority to appoint special committees as deemed necessary by the membership. The chairman chairperson shall be an ex-officio member of all committees, without vote.
The Vice-Chairman Vice-Chairperson shall assist the chairman chairperson as needed and shall serve as the presiding officer in the absence of the chairman chairperson. The vice-chairman vice-chairperson shall have the right to vote on all issues that come before the membership.
Any vacancy in an office shall be filled by election of the Commission at its next regular or special meeting.
ARTICLE V
Meetings
Section 1. A regular meeting of the Commission shall be held in March December of each year unless it is determined by the chairman chairperson that a specific meeting date and time must be changed due to the weather, lack of a quorum or some other sufficient reason. The Commission has the authority to change the meeting day and date by a majority vote of those present and voting when a quorum is present.
Section 2. The Commission is empowered to hold and conduct public meetings, which must be open to the public in accordance with the Texas Open Meeting Act, Chapter 551, Texas Government Code.
Section 3. The Commission or the Chairman Chairperson shall have the authority to call a special meeting with at least five (5) days’ notice to all members. Only the business specified in the call of the meeting may be discussed.
Section 4. A majority of the members shall constitute a quorum.
ARTICLE VI
Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Commission in all cases in which they are applicable and in which they are not inconsistent with these bylaws, any special rules, the City Charter, or State law.
ARTICLE VII
Amendment of ByLaws
These bylaws may be amended at any regular or special meeting, of the commission by a two-third (2/3) vote of those present and voting with a quorum in attendance, provided at least fifteen (15) five (5) days written notice has been given to all members. No amendment adopted by the commission shall become effective until after approval by the City Council Amendments made to Article III must be approved by the City Council following the recommendation of the commission.
ISSUE:
The New Braunfels Heritage Commission wanted to update their bylaws and must have confirmation from city council.
FISCAL IMPACT:
None.
Recommendation
RECOMMENDATION:
The Heritage Commission recommended approval unanimously.