Presenter/Contact
Presenter
Travis Cochrane, Director of Information Technology
Contact Info
(830) 221-4339 - tcochrane@nbtexas.org
Subject Header
SUBJECT:
Title
Approval for the City Manager to renew a three-year Small Government Enterprise License Agreement with Esri for geographic information system (GIS) software licenses and online GIS training.
Body
BACKGROUND / RATIONALE:
In FY 2010-11, the City entered into a small government enterprise license agreement (SGELA) with Esri for its geographic information system (GIS) software. The City renewed this agreement for an additional 3 years in FY 2013-14. This agreement has provided the City unlimited licensing of the GIS software, enabling great flexibility in increasing the use of applications by any City staff. The licensed software allows City users to analyze spatial data, produce map documents, and more efficiently distribute data services to their respective customers.
Since implementing the SGELA, the GIS program has become an important tool for many functions within the City’s organization. The City’s GIS program has expanded from its inception of five independently licensed users to a centrally managed system with many users in nine different City departments and services accessible through the Internet. The GIS Division now manages software for sixty desktop users and eight servers supporting applications including the land and asset management software system (Accela) and the Police Department’s dispatch and vehicle location system (Spillman). The City’s GIS program has received recognition from a regional user group, featured in international GIS newsletters and this past summer won a Special Achievement in GIS award from ESRI at their international user conference. In addition, City staff works with many of our partner public entities to provide GIS resources, currently at no cost to them.
This SGELA includes access to online training courses, which can be taken based on an individual’s own proficiency level, areas of interest, and job requirements. Additionally we are including 21 days of enhanced training, which is available throughout the duration of the agreement. The courses complement the available online training allowing staff to focus their training on specific portions of the ESRI product suite to meet current and future city needs.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority |
Maintain an ongoing program for improving customer service Maintain fiscal stability of City Operations |
FISCAL IMPACT:
The SGELA cost is $61,630 for the first year, then $50,500 per year for years two and three providing unlimited licensing of the core Esri GIS software (totaling $162,630). This funding was included in the FY 2016-17 Adopted Budget for the Information Technology Department.
With the current system configuration, the SGELA would allow the City to realize a cost savings of over $125,000 per year of the three-year agreement in comparison to the cost of individual user and server licensing for the same period.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends authorizing the City Manager to renew a three-year Small Government Enterprise License Agreement with Esri for GIS software licenses and online GIS training.