Presenter/Contact
Presenter
Jennifer Gates, Buyer
Contact Info
(830) 221-4383 - JGates@nbtexas.org
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SUBJECT:
Title
Approval of the purchase of vehicles from Bluebonnet Motors, Inc., Griffith Ford Seguin, LLC, and Silsbee Ford; and to declare replacement units as surplus.
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BACKGROUND / RATIONALE:
A Competitive Sealed Proposal (CSP) solicitation was issued on December 14, 2016 seeking proposals from manufacturer-authorized dealers for the purchase of several types of vehicles to include, but not be limited to, Police vehicles, passenger vehicles, vans, pickups and specialty trucks. Proposals were opened on January 11, 2017 and three (3) responses were received. The evaluation committee reviewed all proposals on the basis of determining the best value to the City, with the intent to award to multiple vendors if possible. Several criteria were considered such as pricing, location, and reputation.
On February 13, 2017, City Council awarded a contract to Bluebonnet Motors, Inc. to be the City’s primary contractor for Dodge and Ford vehicles due to their competitive pricing for both manufacturers. City Council also awarded a contract to Grapevine DCJ, LLC as the secondary contractor for Dodge vehicles, and a contract to Griffith Ford Seguin, LLC as the secondary contractor for Ford vehicles. As the contract is non-exclusive, City personnel may also continue to purchase vehicles from cooperative contracts that have been competitively-vetted such as BuyBoard, TXMAS, and HGAC on an as-needed basis.
Staff is requesting approval to purchase a total of 22 vehicles - a combination of replacement vehicles that are being retired from service, and new vehicles for departmental use such as Airport courtesy vehicles, Police pursuit vehicles, and for positions added to the organization in FY 2016-17. In addition, staff recommends declaring the replacement vehicles surplus which allows for the future sale of the vehicles.
Many of these vehicles require ancillary equipment prior to being operated in the field. As an example, all Police pursuit vehicles will require radars, cameras, light bars among other equipment. The purchase/cost of this equipment is not included in the figures below. If required, those costs will be brought for Council consideration at a later time.
|
Department |
Equipment Type |
Vendor |
Price |
Qty |
Extended Price |
|
Airport |
Ford Escape |
Griffith Ford Seguin |
$ 18,971 |
2 |
$ 37,942 |
|
Fire |
Ford F-150 |
Bluebonnet Motors |
$ 33,744 |
1 |
$ 33,744 |
|
Planning |
Ford Escape |
Bluebonnet Motors |
$ 19,046 |
1 |
$ 19,046 |
|
Planning |
Ford F-250 - with lift gate |
Bluebonnet Motors |
$ 28,381 |
1 |
$ 28,381 |
|
Planning |
Ford F-250 |
Bluebonnet Motors |
$ 25,149 |
1 |
$ 25,149 |
|
Police |
Ford Transit 350 |
Silsbee Ford |
$ 57,552 |
1 |
$ 57,552 |
|
Police |
Ford Explorer - Pursuit |
Bluebonnet Motors |
$ 27,403 |
1 |
$ 27,403 |
|
Police |
Ford Explorer |
Bluebonnet Motors |
$ 27,403 |
10 |
$ 274,030 |
|
Public Works |
Ford F-350 Flatbed Truck |
Bluebonnet Motors |
$ 38,880 |
1 |
$ 38,880 |
|
Public Works |
Ford F-350 |
Bluebonnet Motors |
$ 38,953 |
1 |
$ 38,953 |
|
Public Works |
Ford F-150 |
Bluebonnet Motors |
$ 22,651 |
1 |
$ 22,651 |
|
Solid Waste |
Ford Transit |
Bluebonnet Motors |
$ 23,112 |
1 |
$ 23,112 |
|
Total Price for Purchase of Above-Referenced Vehicles |
$ 626,843 |
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
Yes |
Strategic Priorities 9: Maintain fiscal stability of City operations. |
FISCAL IMPACT:
Of the 22 vehicles, 16 vehicles are replacements. Therefore, the majority of the funding is allocated in the Equipment Replacement Fund. The new vehicles are coming from five funding sources, the General Fund (1 Police pursuit vehicle), Airport Fund, 2015 Tax Notes Capital Fund, 2009 Certificates of Obligation and the 2012 Certificates of Obligation. Therefore, sufficient funds are available to purchase the vehicles. The purchase of several new vehicles has been postponed indefinitely to generate General Fund savings. Those vehicles will be incorporated into the vehicle purchase(s) for FY 2017-18.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of the purchases of 19 vehicles from Bluebonnet Motors, Inc., two vehicles from Griffith Ford Seguin, and one vehicle from Silsbee Ford. Additionally, Staff recommends that all replacement vehicles be declared surplus for future sale.