Presenter/Contact
Presenter
Bryan Woods, Capital Programs Manager
Contact Info
(830) 221-4022 - bwoods@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of indefinite delivery indefinite quantity contracts with additional professional services firms on an as-needed basis.
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BACKGROUND / RATIONALE:
City Staff released a Request for Qualifications (RFQ) for firms to be pre-qualified to provide professional services to the City on an as-needed basis. The RFQ was opened November 29, 2016, and 62 responses were received. This RFQ was released as an “indefinite delivery, indefinite quantity” (IDIQ) delivery method. This allows the City to contract with multiple firms for multiple services but with no minimum requirements.
After evaluation, staff has pre-qualified 54 firms allowing greater coverage and opportunity of contracting for professional services, such as master planning, civil engineering, and project management. Staff will have the ability to evaluate each pre-qualified firm to determine the best fit and capability for their particular project needs.
This is a continuous recruitment solicitation which allows the City to periodically re-open solicitations as the City finds need for additional firms and/or services. Added contracts will be brought forward for City Council award as they are recommended. The City is not required to utilize this list exclusively. Based on special cause, such as project scope and or size, departments may request from purchasing to solicit for services.
Any project orders exceeding $25,000 will be brought back for City Council approval, as identified in policy.
Staff is recommending a term to begin upon award by City Council and will expire on July 31, 2020. Solicitations added will be aligned to the remaining term.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: Strategic Priorities |
Infrastructure: Use a variety of funding sources for operational and capital needs. |
Since these contracts will be styled as an indefinite delivery/indefinite quantity, there is no direct fiscal impact related to this action. Any project orders that exceed $25,000 will be brought back for City Council approval as they occur.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of indefinite delivery indefinite quantity contracts with additional professional services firms on an as-needed basis.