Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 - bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of annual recurring expenditures for FY 2016-17.
Body
BACKGROUND / RATIONALE:
Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are multiple expenditures that occur every year that are routine and part of normal ongoing municipal operations. Staff recommends that these expenditures be approved quarterly as they near the threshold, or as the projected annual amount to be spent has been determined. This will more efficiently manage staff resources and ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.
This will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.
As additional vendors are identified to exceed the $25,000 threshold, they will be brought for City Council for approval. Moreover, any purchases that warrant individual consideration and approval also will be brought to City Council.
The following purchases and estimated annual expenditures are recommended for City Council consideration.
Vendor Service Estimated Solicitation Source
Specialized Parts Co. Parts and Supplies for Fleet Vehicles $70,000 US Communities
-Funding is incorporated into the
Appropriate budget
Lowes -Misc Building Supplies $30,000 TCPN
- Funding is incorporated into the
Appropriate Operating budget
Grande Truck Center Parts and Supplies for Fleet Vehicles $60,000 BuyBoard
- Funding is Incorporated into the
Appropriate operating budget
Leissner Auto Parts/ Parts and Supplies for Fleet Vehicles $30,000 BuyBoard/NJPA
NAPA Auto Parts - Funding is incorporated into the
Appropriate Operating budget
Amazon Misc Supplies & equipment $60,000 US Communities
- Funding is incorporated into the
Appropriate operating budget
Lowery Property appraisals for multiple
projects needed for ROW purchases $50,000 IDIQ NB 17-040
- Appropriate project budgets
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: 9. Maintain Fiscal Stability of City Operations |
FISCAL IMPACT:
Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2016-17 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their line item budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of annual recurring expenditures for FY 2016-17 in accordance with City Charter section 9.17.