Presenter/Contact
Presenter
Jennifer Gates, Buyer
Contact Info
(830) 221-4383 - JGates@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of purchases with Bluebonnet Motors, Inc. for a truck and Magnum Trailers for an incident command trailer for the Fire Department under the Texas Local Emergency Planning Committee Grant Program.
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BACKGROUND / RATIONALE:
On September 12, 2016, City Council approved the submission of a grant application to the Texas Local Emergency Planning Committee (LEPC) Grant Program to the Texas Commission on Environmental Quality (TCEQ), for $263,094, to purchase a vehicle, incident command trailer, and equipment. After review by TCEQ, the grant application was awarded to the City on March 21, 2017 for a total amount of $92,663.
The Fire Department is requesting the purchase of a Ford F-550 truck, modified to be capable to pull a 36’ gooseneck, incident command trailer that has design features and interior design to facilitate the need to respond to emergency calls involving hazardous materials (Haz-Mat).
The total purchase price for the truck is $57,594; the grant will fund $39,232. The purchase price for the trailer is $54,902; the grant will fund $53,431. The balance/city match of $19,834 will be paid from the Equipment Replacement Fund. The Fire Department deferred the replacement of one of their light vehicles this fiscal year, creating the budget savings to absorb the unfunded portion of this grant.
The Ford F-550 truck, modified to be capable of towing a gooseneck trailer, will be purchased from Bluebonnet Motors, Inc. utilizing the City’s annual contract that was awarded in January 2017. The incident command trailer is being purchased from Magnum Trailers utilizing a BuyBoard contract.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
Yes |
Strategic Priorities 2: Use a variety of funding sources for operational and capital needs. |
FISCAL IMPACT:
The purchase price for the truck is $57,594; the TCEQ/LEPC grant will fund $39,231. The purchase price for the trailer is $54,902; the TCEQ/LEPC grant will fund $53,431. The remaining balance of $19,834 for the two purchases will paid from the Equipment Replacement Fund, as described above. Therefore, sufficient funds are available to purchase the items as described above.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of a purchase with Bluebonnet Motors, Inc. for a truck via the City’s annual contract, and Magnum Trailers for an incident command trailer via a BuyBoard contract for the Fire Department under the Texas Local Emergency Planning Committee (LEPC) Grant Program.