Presenter/Contact
Presenter
Stacey Laird Dicke, Parks and Recreation Director
Contact Info
(830) 221-4350 - sdicke@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a BuyBoard purchase of audio/visual equipment from Ford Audio-Video Systems, LLC for the garden rooms and courtyard at the Civic/Convention Center.
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BACKGROUND / RATIONALE:
In recognition of the need to stay current with clients’ technology needs and respond to their requests, new HDMI computer inputs will be installed in each of the five breakout rooms. Fiber optic cable will be used to make the final connection between all event spaces so that presentations can be shared in any room of the facility, providing maximum flexibility to clients. Additionally, a sound system will be added in the Courtyard, adjacent to the Garden Rooms, as well as special event lighting.
Available Hotel/Motel Tax Fund reserves will be used for these audio/visual enhancements.
The total cost for this project is $80,262. Ford Audio-Video systems, LLC is a BuyBoard Cooperative vendor and satisfies competitive bidding requirements.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: Effective Management - Reacting to advances in technology; “The City will need to continue to acquire technology to respond to customer behavior and demand.” |
FISCAL IMPACT:
Funding for the proposed facility enhancements will be provided through the Hotel/Motel Tax Fund reserves and was budgeted in the FY2016-2017 budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of a BuyBoard purchase of audio/visual equipment from Ford Audio-Video Systems, LLC for the garden rooms and courtyard at the Civic/Convention Center.