Presenter/Contact
Presenter
Tom Wibert, Police Chief
Contact Info
(830) 221-4100 - twibert@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a resolution for a purchase with Watch Guard for grant-supported Body-Worn Cameras for the Police Department and short term financing through government capital.
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BACKGROUND / RATIONALE:
On June 8, 2015 the City Council authorized the submittal of an application of a grant for Body-Worn Cameras from the U. S. Department of Justice as well as the acceptance of funds and execution of a contract associated should the grant be awarded. This grant was awarded and will reimburse up to $31,745 for up to 71 Body-Worn Cameras to the Police Department. This grant requires an approximate 50% city match. The total grant allocation is $64,397. As mentioned earlier, the grant requested the purchase of 71 cameras to implement a body worn camera program. Since the grant application, the Police Department has developed policy for the potential program an in collaboration with the Information Technology Department, further evaluated camera options, storage needs and other ancillary equipment necessary to implement the program. After that evaluation, the equipment and storage needs needed to be adjusted in a way that effectively and safely allows for this important program to be implemented. For example, Police staff recommends a minimum of 90 cameras be purchased to ensure that all Patrol staff is equipped with a camera when on duty. Therefore, the grant will support a total of 54 cameras; the remaining will be funded with alternative funding sources. The breakdown of the total project costs is below.
The cameras and ancillary equipment have been vetted through a Buy Board contract and will be purchased from Watch Guard at a total cost of $150,015. The remaining $37,602 to purchase the necessary video storage equipment will be purchased from Sequel Data Systems Incorporated through a state of Texas Department of Information Resources (DIR) contract.
Short Term Financing
The grant only allows for the purchase of cameras up to $64,397 (grant plus city match) as described above. The remaining funding for this project will come from short term financing from government capital ($123,220). Five annual payments will be made to support the financing. An interest rate of 2%-2.5% is anticipated with annual payments of approximately $26,300. The first payment will be made on October 15, 2017. The funding summary of this project is detailed below.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: Infrastructure Objective 1a - Use a variety of funding sources for operational and capital needs. |
FISCAL IMPACT:
The funding summary described above includes all necessary information regarding the various sources recommended to support this project. There are funds available to support the City Match requirement of $32,652 allocated in the FY 2016-17 General Fund Adopted Budget. The annual payment of approximately $26,300 will be incorporated into the FY 2017-18 Adopted Budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval.