Presenter/Contact
Presenter
Jennifer Gates, Buyer
Contact Info
(830) 221-4383 - JGates@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of the renewal of a two year contract with All City Management Services, Inc. for school crossing guard services for multiple schools within the New Braunfels Independent School District (NBISD).
Body
BACKGROUND / RATIONALE:
The City entered into a two-year contract on July 27, 2015 with All City Management Services, Inc. (ACMS) for school crossing guard services. ACMS is a full-service contractor that has been in business for 28 years, and is the only company that exclusively provides school crossing guards. After the contract was awarded, ACMS assumed responsibility for the entire New Braunfels Independent School District (NBISD) School Crossing Guard Program which was previously supported by City uniformed staff. The New Braunfels Police Department manages this contract to ensure that the services provided continue to meet the expectations of the City.
This contract has an option to renew, in two year increments, for a combined total of six years. The City is exercising the first two-year renewal option which will expire June 30, 2019.
During the base term of the contract, ACMS has provided the services for $15.64 per guard, per hour. During the two year renewal period, they have requested a new rate of $16.18 per guard, per hour. This rate continues to include costs such as recruitment, background clearance, training, equipment, insurance, supervision and management of the crossing guard program.
In FY 2015-16, the City spent $106,266 for 12 guards to cover 12 crossing locations for six NBISD schools. In FY 2016-17, the cost of the services increased to $120,000 as there were two guard positions added to provide coverage for two new crossing locations for two additional NBISD schools.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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Yes |
Strategic Priorities: 9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
The costs of school crossing guards are paid from the Child Safety Fund. The cost of the contract was built into the FY 2016-17 Child Safety Fund Adopted Budget and is included in the FY 2017-18 Child Safety Fund Proposed Budget. Therefore, there are sufficient funds available to renew the contract.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of the renewal of a two year contract with All City Management Services, Inc. for school crossing guard services for multiple schools within the New Braunfels Independent School District (NBISD).