Presenter/Contact
Presenter
Jennifer Gates, Buyer
Contact Info
(830) 221-4383 - JGates@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of the purchase of vehicles from Bluebonnet Motors, Inc., Griffith Ford Seguin, LLC, and Caldwell County Chevrolet; and to declare replaced units as surplus.
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BACKGROUND / RATIONALE:
As the result of a solicitation released in December 2016, City Council awarded an annual contract on February 13, 2017 to Bluebonnet Motors, Inc. to be the City’s primary contractor for the purchase of Dodge and Ford vehicles due to their competitive pricing for both manufacturers. City Council also awarded an annual contract to Griffith Ford Seguin, LLC as the secondary contractor for Ford vehicles. As the contract is non-exclusive, City personnel may also continue to purchase vehicles from cooperative contracts that have been competitively-vetted such as BuyBoard, TXMAS, and HGAC on an as-needed basis. Vehicles are purchased on an as-needed basis and include, but are not limited to, Police vehicles, passenger vehicles, vans, pickups and specialty trucks.
Staff is requesting approval to purchase a total of 28 vehicles - a combination of replacement vehicles that are being retired from service, and new vehicles for departmental use to support several positions that have been added to the organization. In addition, staff recommends declaring the replaced vehicles surplus which allows for the future sale of the vehicles.
Many of these vehicles require ancillary equipment prior to being operated in the field. As an example, all Police pursuit vehicles will require radars, cameras, light bars among other equipment. The purchase/cost of this equipment is not included in the figures below; the costs will be presented to Council as a separate agenda item.
|
Department |
Equipment Type |
Vendor |
Price |
Qty |
Extended Price |
|
Fire |
Ford F-150 |
Bluebonnet Motors |
$ 29,260 |
5 |
$ 146,300 |
|
Parks |
Ford Escape |
Bluebonnet Motors |
$ 19,435 |
2 |
$ 38,870 |
|
Parks |
Ford F-150 |
Bluebonnet Motors |
$ 28,061 |
1 |
$ 28,061 |
|
Parks |
Ford F-250 |
Bluebonnet Motors |
$ 26,320 |
1 |
$ 26,320 |
|
Planning |
Ford Escape |
Griffith Ford Seguin |
$ 19,436 |
1 |
$ 19,436 |
|
Police |
Chevrolet Tahoe |
Caldwell Chevrolet |
$ 33,144 |
1 |
$ 33,144 |
|
Police |
Dodge Caravan |
Bluebonnet Motors |
$ 23,500 |
1 |
$ 23,500 |
|
Police |
Ford F-150 |
Bluebonnet Motors |
$ 27,291 |
1 |
$ 27,291 |
|
Police |
Ford Explorer |
Bluebonnet Motors |
$ 28,576 |
10 |
$ 285,760 |
|
Police |
Ford Taurus |
Bluebonnet Motors |
$ 22,624 |
1 |
$ 22,624 |
|
Police |
Ford Transit Connect XL |
Bluebonnet Motors |
$ 22,125 |
1 |
$ 22,125 |
|
Public Works |
Ford F-450 Flatbed Truck |
Bluebonnet Motors |
$ 39,584 |
1 |
$ 39,584 |
|
Public Works |
Ford F-450 Utility Bed |
Bluebonnet Motors |
$ 42,837 |
2 |
$ 85,674 |
|
Total Price for Purchase of Above-Referenced Vehicles |
$ 798,689 |
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
Strategic Priorities 9: |
Maintain fiscal stability of City operations. |
FISCAL IMPACT:
Of the 28 vehicles, 21 vehicles are replacements. Therefore, the majority of the funding is allocated in the Equipment Replacement Fund. The new vehicles are coming from two funding sources; the General Fund (one Planning and five Police vehicles), and the 2013 and 2015 Tax Notes Capital Funds (one Public Works vehicle). Therefore, sufficient funds are available to purchase the vehicles.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of the purchases of 26 vehicles from Bluebonnet Motors, Inc., one vehicle from Griffith Ford Seguin, and one vehicle from Caldwell County Chevrolet. Additionally, Staff recommends that all replacement vehicles be declared surplus for future sale.