Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 -bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of ratification of payment of certain budgeted routine annual expenditures that exceed $25,000 for fiscal year 2016-17.
Body
BACKGROUND / RATIONALE:
Per section 9.17 of the City Charter, City Council approval is required for expenditures that exceed $25,000. Various expenditures that occur every year that are budgeted, routine, and non-controversial are presented to City Council throughout the year. In preparation of the fiscal year end close, expenditures were found to be over the $25,000 threshold without City Council action. The purchases have met competitive purchasing requirements and funding has been allocated for all the expenditures detailed below.
The following services are recommended for ratification by City Council:
Vendor Service Estimated Solicitation Source
Acushnet Company Commercial Golf Supplies for inventory $90,000 Sole Source
Titleist -Funding is incorporated into the
Stock-inventory budget
BB Inspection Service On-Call Support for City Inspections $49,250 Best Value
Over flow support
-Funding is incorporated into the
Appropriate operating budget
Freese & Nichols Inc. Development Review, and support $35,301 IDIQ NB 15-049
For roadway impact fees (prep of ordinance
Language, developer agreements and
workshop presentation)
-Funding is incorporated into the
Appropriate operating budget
K. Friese & Assoc. Development Review Assistance $145,000 IDIQ NB 17-062
For Public Works-Engineering
The contract supports engineering
reviews of development projects within
the City and ETJ. This includes public
improvement plans and building permits
for various development projects. The
comments are provided for the City to
respond to the permitting party.
-Funding is incorporated into the
Appropriate operating budget
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: 9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2016-17 departmental budgets.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of a ratification for annual expenditures greater than $25,000 as required by City Charter and resulting from the FY 2016-17 year-end-close process.