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File #: 17-741    Name:
Type: Report Status: Consent Item Ready
File created: 10/31/2017 In control: City Council
On agenda: 11/27/2017 Final action:
Title: Approval of ratification of payment of certain budgeted routine annual expenditures that exceed $25,000 for fiscal year 2016-17.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Presenter/Contact

Presenter

Barbara Coleman, Purchasing Manager

Contact Info

(830) 221-4389 -bcoleman@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval of ratification of payment of certain budgeted routine annual expenditures that exceed $25,000 for fiscal year 2016-17.

 

Body

BACKGROUND / RATIONALE:

Per section 9.17 of the City Charter, City Council approval is required for expenditures that exceed $25,000. Various expenditures that occur every year that are budgeted, routine, and non-controversial are presented to City Council throughout the year. In preparation of the fiscal year end close, expenditures were found to be over the $25,000 threshold without City Council action.  The purchases have met competitive purchasing requirements and funding has been allocated for all the expenditures detailed below.

 

The following services are recommended for ratification by City Council:

 

 

Vendor                     Service                     Estimated                     Solicitation Source                     

 

Acushnet Company                                          Commercial Golf Supplies for inventory                     $90,000                     Sole Source

Titleist                                          -Funding is incorporated into the                                           

                                          Stock-inventory budget

 

BB Inspection Service                     On-Call Support for City Inspections                     $49,250                     Best Value

                     Over flow support

                     -Funding is incorporated into the

                     Appropriate operating budget

 

Freese & Nichols Inc.                     Development Review, and support                     $35,301                     IDIQ NB 15-049

                     For roadway impact fees (prep of ordinance

                     Language, developer agreements and

                     workshop presentation)

                     -Funding is incorporated into the

                     Appropriate operating budget

 

K. Friese & Assoc.                                          Development Review Assistance                     $145,000                     IDIQ NB 17-062

                     For Public Works-Engineering

The contract supports engineering

reviews of development projects within

the City and ETJ. This includes public

improvement plans and building permits

for various development projects. The

comments are provided for the City to

respond to the permitting party.

                     -Funding is incorporated into the

                     Appropriate operating budget

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

X

Yes

City Plan/Council Priority:

Strategic Priorities: 9. Maintain fiscal stability of City operations

 

 

FISCAL IMPACT:

Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2016-17 departmental budgets.

 

Recommendation

COMMITTEE RECOMMENDATION:

N/A

 

STAFF RECOMMENDATION:

Staff recommends approval of a ratification for annual expenditures greater than $25,000 as required by City Charter and resulting from the FY 2016-17 year-end-close process.