Presenter/Contact
Presenter
Bryan Woods, Assistant City Manager
Contact Info
(830) 221-4022 - bwoods@nbtexas.org
Subject Header
SUBJECT:
Title
Discuss and consider approval of a contract with TI-Zack Concrete, Inc for construction services; a contract with Raba Kistner Consultants for materials testing services; and authority for the City Manager to approve any changes up to 10 percent Owner and Contractor contingencies as well as other necessary project expenditures for the Westside Pedestrian Improvement project.
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BACKGROUND / RATIONALE:
In 2015, The Alamo Area Metropolitan Planning Organization issued a call for Transportation Alternatives Program (TAP) funded projects including on- and off-road pedestrian and bicycle infrastructure projects for improving non-driver access to public transportation and enhanced mobility throughout the community. In February 2016, City Council approved a resolution for the City to enter into a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TXDOT) for the development, design and construction of sidewalk improvements, pedestrian ramps, crosswalks, and signage in various locations near Lone Star Elementary.
A Competitive Sealed Proposal (CSP) was released by the City on October 6, 2017 to multiple bidders and then opened and read aloud on November 6, 20174 at 3:00pm. Three proposals were received by the closing date from: TI-Zack Concrete; EZ-Bel Construction; and Meyers Concrete. TI-Zack Concrete was the apparent low bidder and submitted their bid in the amount of $1,198,631.39. As part of the LPAFA, which is written as a reimbursement agreement, the cost participation breakdown requires that the City pay for all construction costs up-front but shall be able to submit for a reimbursement of funds of up to 80% of the total construction costs, but not to exceed $973,452, which is the Federal Government’s maximum cost participation. The City, then, is responsible for 20% of construction costs, which at this time is approximately $239,726.28 (plus overruns) of the base bid. A review and reference check has been conducted of the low bid submittal and has been found to be satisfactory with no exceptions. Staff recommends awarding the project to TI-Zack Concrete.
In addition to the City’s cost participation portion of the base contract, included is a ten percent project contingency ($119,863.14) and materials testing Raba Kistner Consultants ($20,106.00) for a total, after reimbursement, $379,695.42.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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X |
Yes |
City Plan/Council Priority |
Strategic Priorities: Continue an ongoing program of infrastructure construction and maintenance |
FISCAL IMPACT:
Sufficient funds will be available to award the contract, contingency and materials testing as described above upon approval by City Council from the following funding sources which total $1,382,371.00: 2007, 2008, 2011, 2012, 2013 Certificates of Obligation, as well as 2015 Tax Note.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Contingent upon TXDOT review and approval, staff recommends approval of a contract with TI-Zack Concrete, Inc for construction services; a contract with Raba Kistner Consultants for materials testing services; and authority for the City Manager to approve any changes up to ten percent Owner and Contractor contingencies as well as other necessary project expenditures for the Westside Pedestrian Improvement project.