Presenter/Contact
Presenter
Jennifer Cain, Capital Projects Manager
Contact Info
(830) 221-4646 - Jcain@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a contract with Sullivan Contracting Services for pre-construction services for the repairs and upgrades at the Police Department.
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BACKGROUND / RATIONALE:
In August 2017 the City Police Department and other city facilities sustained damage as a result from Hurricane Harvey. The City had a facility assessment performed on the Police Department by Facility Engineering Associates. The City has filed property claims with FEMA and its insurance carrier, TML. The claims process is lengthy due to the many Texas claims resulting from Hurricane Harvey.
March 2, 2018, Staff requested qualifications and cost proposals for construction managers for the repairs and upgrades at the Police Department - exterior and interior work including the modifications at the former municipal court area and the necessary HVAC upgrades. The City received 3 responses from Construction Managers. The qualifications and proposals were evaluated based on cost, relevant experience and project team qualifications.
Staff recommends Sullivan Contracting Services for this project. Sullivan’s pre-construction phase fee is $7,500.
The estimated timeline for construction is approximately 4 months. The Guaranteed Maximum Price for construction will be brought back to City Council for approval which will include the following from Sullivan:
General Conditions: $48,538
Construction Phase Fee: $18,583
Pre-Construction and construction tasks can be performed concurrently with the FEMA/TML claims process. If the City receives Claim funds from the FEMA and/or its property insurance, they will supplant the City fund balance expended.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: Continue an ongoing program of infrastructure construction and maintenance. |
FISCAL IMPACT:
The City can support the reconstruction costs for the New Braunfels Police Department by utilizing funds designated for municipal court renovations budgeted in FY 2017/18 and fund balance for the remaining costs.
If the City receives Claim funds from the FEMA and/or its property insurance, they will supplant the City fund balance.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of a contract with Sullivan Contracting Services for pre-construction services for the repairs and upgrades at the Police Department.