Presenter/Contact
Presenter
Kristi Aday, Assistant City Manager
Contact Info
(830) 221-4280 - kaday@nbtexas.org
Subject Header
SUBJECT:
Title
Approval for the City Manager to enter into an interlocal agreement with New Braunfels Independent School District for cost participation and City use of Oak Run and New Braunfels Middle Schools’ athletic fields for community recreation programming.
Body
BACKGROUND / RATIONALE:
The New Braunfels Economic Development Corporation (NBEDC) partnered with the City and the New Braunfels Independent School District to improve the Oak Run and New Braunfels Middle Schools athletic fields with artificial turf. The NBEDC authorized $250,000 for design and up to $2.5 million in construction funds for this project. The City Council approved these expenditures in 2017. This is one project in a potential series of projects to improve and construct sports fields throughout our community to help meet the demand for youth sports.
City staff has worked with NBISD staff to develop a weekly schedule in which the New Braunfels Youth Soccer Leagues will practice and use the fields for games at both campuses. The City will also be holding Adult Flag Football league games on the weekends. The contract also allows for additional special events to be scheduled, as long as they do not conflict with NBISD events. NBISD has priority use of the fields at all other times not included in the City’s scheduled dates. City and NBISD staff will meet yearly to develop and amend the schedule as needed. The term of the agreement is twenty years.
In addition, under the proposed agreement, the City is responsible for:
• Full costs of clean up, lighting and security for city sponsored activities
• 50% costs for turf maintenance, replacement and repair
• 50% costs for light repair/maintenance
NBISD would be responsible for:
• 50% turf maintenance, replacement and repair
• 50% costs for light repair/maintenance
The lighting system is under a 25-year warranty and therefore little expense is anticipated. The turf system is also under warranty, but we will monitor its usage to determine future budget needs.
A ribbon cutting for the athletic field improvements was held on Wednesday, September 12, 2018.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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X |
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City Council Plan/Priority |
Quality of Life-Expand recreational, arts and cultural enrichment opportunities |
FISCAL IMPACT:
Costs for maintenance and operation were not included in the budget since they are unknown at the time of developing the budget. Staff will monitor expenses and should they exceed an amount that could not be absorbed in the current budget, we will come back to Council for a budget amendment later in the 2018-19 Fiscal Year.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends the City Council authorize the City Manager to enter into an interlocal agreement with New Braunfels Independent School District for the use of Oak Run and New Braunfels Middle Schools’ athletic fields for community recreation programming