Presenter/Contact
Presenter
Tom Wibert, Police Chief
Contact Info
(830) 221-4100 - TWibert@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of an expenditure with Exacom, Inc. for the Police Department telephone and radio transmission recording system at a cost of $32,729.
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BACKGROUND / RATIONALE:
The Police Department and Information Technology Department have identified the need to replace and refresh the Police Department’s existing Exacom telephone and radio recorder system. The system supports the public interest by recording all communications traffic for the Police Department, it also supports investigation and prosecutions of offenses occurring in the city. The current server/software being used for their Exacom telephone and radio transmission recording system will no longer be supported by the vendor. The upgraded will include all hardware and software required, as well as installation and training of the new system.
Police Department staff requested a quote from Exacom. The City will utilize Exacom through a State of Texas Cooperative agreement with the Department of Information Resources. This cooperative contract satisfies the procurement requirements. The upgraded server hardware and software licensing will cost $21,068. The service agreement to support the extended warranty for the recorder, all hardware as well as the software support will cost $11,661 for the first year.
The total cost of the equipment and services are $32,729. On-going service maintenance support will be billed each year following.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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Yes |
City Council Priority: |
Strategic Priorities: Public Safety - 4. Continue to ensure the protection of citizens’ lives and property. Effective Management - 11. Provide effective project management. |
FISCAL IMPACT:
Funding for these expenditures above are incorporated into the appropriate FY 2018-19 department budget, therefore, sufficient funds are available.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of an expenditure with Exacom, Inc. for the Police Department telephone and radio transmission recording system at a cost of $32,729.